Project Support Administrator - QAQC

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** This is a full time onsite position located in North Phoenix, AZ (85027).** 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist in maintaining accurate records of quality inspections, permits, testing reports and other documents, ensuring all documentation is properly filed and accessible to relevant stakeholders.
• Schedule and plan meetings and appointments, create a master schedule for all team members.
• Take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations. Create flow charts or other types of presentations to assist team members.
• Maintain daily log of job site occurrences.
• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Assist the leaders with the invoice, payment control and all administrative related tasks.
• Work with safety teams to ensure compliance with safety protocol and guidelines.
• Support internal and external quality audits and prepare necessary documentation.
• Identify areas for improvement in QA/QC processes and recommend solutions to enhance the overall quality of construction deliverables.
• Ability to create, maintain, manage and administer Smartsheet.
• Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
• Other responsibilities as assigned.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.         

Education/Experience:

• • High School diploma/GED. Bachelor’s degree in Business Admin, Construction Management, or a related field.
  • 1+ years of administrative support experience, in QA/QC preferred.

Skills and Competencies:

• • Strong knowledge of office administrative needs, ability to assist team members in a timely manner.
  • Familiarity with construction methods, quality control standards and industry practices.
  • Familiarity with quality management systems, inspection procedures, and regulatory standards.
  • Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams). Excel skills are a must.
  • Experience with Document control
  • Experience or familiarity in Smartsheet is a plus.
  • Ability to learn and master Smartsheet/ACC/Viewpoint etc.
  • Experience with ACC Autodesk Construction Cloud is a plus
  • Excellent organizational and time management skills. Highly detail-oriented.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers, and employees.
  • Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
  • Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
  • Ability to work in a construction site environment (trailer office).

Language Proficiency:

• • Excellent verbal and written communication skills in English.
  • Ability to communicate in Mandarin, preferred.

Nice to have:

• Experience with commercial construction projects, particularly large-scale developments.
• Verbal communication skills in Mandarin.

Additional Requirements:

• Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment

This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed. The role involves extended periods of sitting while working at a computer, as well as standing and walking. Frequent movement between the construction trailer and various areas of the construction site is necessary.

The position is based at the construction job site (trailer office).  Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc. UIS would provide the required safety protection to ensure the safety of UIS employees and comply with all OSHA standards.

Equal Employment Opportunity:

UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

Disclaimer:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.