Project Support Administrator

** This is a full time onsite position located in North Phoenix, AZ (85027).** 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist F21 Project leaders in maintaining records of job changes, including change orders, purchase orders, and work scheduling.
• Review documentation and manage contracts to ensure compliance.
• Assist the leaders with the invoice, payment control and all administrative related tasks. Review financial data to oversee costs, profits, and expenses.
• Manage overall project documentation and records. Create and update records ensuring accuracy and validity of information.
• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Schedule and plan meetings and appointments, create a master schedule for all team members. Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations.
• Resolve office-related issues, such as supplies, updating employee lists and contact list, seating arrangements, etc.
• Coordinate with other departments to ensure compliance with established policies.
• Create flow charts or other types of presentations to assist team members.
• Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
• Manage the filing system, record information as needed, update required forms and paperwork.
• Maintain daily log of job site occurrences.
• Assist project team with safety compliance within the job site.
• Ensure the level of quality is being complied with.
• Able to work in a team environment.
• Assist in the maintenance of a clean job site, take direction well, detail oriented.
• Other responsibilities as assigned.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.         

Education/Experience:

• • High School diploma or GED, required. Bachelor’s degree in construction management or Business Admin, or a related field preferred.
  • 2+ years of internship or work experience combined, in construction environment preferred.

Skills and Competencies:

• • Ability to perform administrative tasks in a supporting role.
  • Strong knowledge in Microsoft suite (Word, Excel, PPT, Power BI, etc).
  • Ability to work in a construction site environment (trailer office).
  • Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
  • Must have good problem-solving skills and be willing to learn.
  • Excellent organizational and time management skills.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Ability to effectively prioritize responsibilities depending on project needs.
  • Produce high-quality results working independently or within a team.
  • High level of attention to detail, and highly organized.
  • Excellent interpersonal, negotiation, and conflict resolution skills.
  • Must be able to work under pressure and meet deadlines while maintaining a professional attitude.

Language Proficiency:

• • Excellent verbal and written communication skills in English.
  • Mandarin verbal communication skills are strongly preferred.

Nice to have:

• Start-up experience. 
• Verbal communication skills in Mandarin or Spanish.

Additional Requirements:

• Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment

This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed. The role involves extended periods of sitting while working at a computer, as well as standing and walking. Frequent movement between the construction trailer and various areas of the construction site is necessary.

The position is based at the construction job site (trailer office).  Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc. UIS would provide the required safety protection to ensure the safety of UIS employees and comply with all OSHA standards.

Equal Employment Opportunity:

UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

Disclaimer:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.