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Project Support Administrator

Phoenix, Arizona

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

 

Summary: 

United Integrated Services (USA) is seeking a Buyer to join our expanding Procurement team! In this role, you will develop sourcing strategies with our Sr Buyers, manage the entire bid process, analyze collected data to recommend sound business decisions, and maintain supplier rapport. The ideal candidate will also have experience with contract management and negotiations. 

 

** This is a full time onsite position located in North Phoenix, AZ (85027).** 

 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Assist in the supplier selection process for products and services used by the company.
  • Manage the bidding process including, pre-bid/ proposal meetings, walk- thru(s), bid openings, bid tabulation, and bid reviews.
  • Ensure continued contract compliance.
  • Assist as needed with contract start-up activities such as updating the time-line and deliverables.
  • Identify and develop Sourcing Strategies to deliver savings and improve internal efficiency.
  • Conduct analysis and prepare reports on supplier performance metrics, conduct benchmarking studies and tracks contract utilization.
  • Ensure all necessary legal and risk management approvals associated with sourcing solutions have been obtained. Ensure compliance with all regulatory requirements, policies and procedures.
  • Conduct business reviews to discuss current spending, Key Performance Indicators, potential business opportunities, and market trends.
  • Establish a goal setting process with suppliers to improve overall performance, processes, and information flow.
  • Ensure that required certificates of insurance from vendors are maintained and updated annually or as needed in company records.
  • Work closely with the finance team on project cost management, month end accruals, AP and PO questions including issue resolution.
  • Plan, schedule and forecast procurement activities.
  • Purchase general and specialized equipment, materials and subcontractor services for construction projects.
  • Review plans, specifications, and contracts to ensure the correct equipment, material and subcontractor services are ordered and/or purchased.
  • Invite tenders, consult with suppliers and review quotations.
  • Determine or negotiate contract terms and conditions, award supplier contracts or recommend contract awards.
  • Other responsibilities as assigned. 

 

Qualifications:

  • Bachelor's degree in Finance, Accounting, Business Admin, Supply Chain Management, or a related field.
  • 1-2+ years of related experience, internships or professional work.
  • Excellent verbal and written communication skills in English.
  • Proficiency in MS Office Suite (Word, Excel, Teams, etc.), and/or MS Power Apps.
  • Familiar with Smartsheet, SharePoint, Enterprise Resource Planning systems (ERP)
  • Ability to work in a construction site environment (trailer office).
  • Start-up experience preferred.
  • High level of attention to detail, and highly organized.
  • Excellent interpersonal, negotiation, and conflict resolution skills.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Ability to effectively prioritize responsibilities depending on project needs.
  • Excellent organizational and time management skills.
  • Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
  • Must be able to work under pressure and meet deadlines while maintaining a professional attitude.

 

 

Physical Demands & Work Environment

This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed. The role involves extended periods of sitting while working at a computer, as well as standing and walking. Frequent movement between the construction trailer and various areas of the construction site is necessary.

The position is based at the construction job site (trailer office).  Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc. UIS would provide the required safety protection to ensure the safety of UIS employees and comply with all OSHA standards.

 

Equal Employment Opportunity:

UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

 

Disclaimer:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.

 

 

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