Recruitment Administrator

Recruitment Administrator

Job description:

Recruitment Administrator

Job Type: Full-time (PST hours)
Location: Remote

Position Overview:

UniTriTeam is seeking a highly organized and detail-oriented Recruitment Administrator to support our recruitment team. This role is responsible for ensuring a smooth and efficient hiring process by coordinating recruitment activities, managing candidate communication, maintaining recruitment systems, and providing administrative support throughout the talent acquisition lifecycle.

The ideal candidate is proactive, process-driven, and thrives in a fast-paced remote environment. You will work closely with recruiters, the Business Development (BD) team, candidates, and clients to help deliver an exceptional recruitment experience.

Key Responsibilities:

• Coordinate and schedule interviews between candidates, recruiters, and clients across multiple time zones
• Manage candidate communication throughout the recruitment process, ensuring timely follow-ups and updates
• Assist with posting and maintaining job advertisements across various job platforms
• Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS)
• Support recruiters with candidate pipeline management and interview coordination
• Prepare recruitment documents, interview summaries, candidate profiles, and hiring reports
• Monitor recruitment inboxes and respond to candidate inquiries professionally and promptly
• Track recruitment metrics and assist with reporting on hiring progress and pipeline activity
• Ensure all recruitment documentation and processes are organized and compliant
• Assist in improving recruitment workflows, systems, and administrative processes
• Support onboarding coordination and pre-employment documentation when required
• Management of hiring assessments
• Screening resumes and flagging qualified candidates for Sr. Talent Manager to review
• Role may require the backup interviewing of candidates or grow in to a role with more hands-on recruitment when needed

Requirements:

• 1–3 years of experience in recruitment administration, HR administration, or talent acquisition support
• Previous experience in a staffing agency or fast-paced environment preferred
• Strong organizational and multitasking skills with high attention to detail
• Excellent written and verbal communication skills
• Comfortable managing multiple priorities and deadlines simultaneously
• Proficiency in Google Workspace, Microsoft Office, and Applicant Tracking Systems (ATS)
• Ability to work independently in a fully remote environment
• Strong time management and problem-solving abilities
• Professional, proactive, and service-oriented approach
• Availability to work full-time on West Coast (PST) hours