Corporate Administrative Assistant

Corporate Administrative Assistant

Urban Golf Performance (UGP)

About UGP

Urban Golf Performance (UGP) is a premier golf performance company with a 70+ person team and five state-of-the-art locations: Austin, El Segundo, Orange County, Santa Monica, and West LA. Our team delivers a five-star client experience through integrated Golf Coaching, Fitness Training, Recovery, and Custom Club Fitting & Building.

Our Corporate Office in Costa Mesa, CA serves as the hub for operations, finance, HR, and leadership support. This role is designed to directly support corporate functions only.

Position Summary

We are seeking a highly organized Corporate Administrative Assistant to support our corporate office and leadership team. The focus of this role is administrative execution, organization, scheduling support, documentation management, and cross-department coordination. This is not an Executive Assistant or personal support role.

The ideal candidate is detail-oriented, highly professional, proactive, and thrives in a fast-paced environment where precision and follow-through are essential.

Key Responsibilities

Corporate & Administrative Support

• Manage daily administrative tasks for the corporate office and leadership team.

• Schedule meetings, prepare agendas, take notes, and manage follow-ups.

• Maintain filing systems, HR paperwork, and corporate documentation.

• Assist with payroll processing, PTO tracking, and expense reporting.

• Prepare KPI reports, internal communications, and light presentation materials.

• Support onboarding, recruiting coordination, and compliance documentation.

• Track deadlines, renewals, and internal projects to ensure completion.

Office Operations

• Manage general office organization and supplies.

• Coordinate with vendors, facilities teams, and leadership for logistics.

• Assist with corporate events, trainings, and internal meetings.

Cross-Department Support

• Help organize information between HR, Operations, Finance, and Leadership.

• Support scheduling and communication across multiple departments.

• Assist with tracking tasks, projects, and deliverables.

Qualifications

Required:

• 3–5+ years of administrative or office coordination experience.

• Exceptional organization, communication, and follow-through.

• Strong attention to detail and ability to multitask effectively.

• High level of professionalism and confidentiality.

• Tech-savvy: Google Workspace, task/project tools, calendars, and spreadsheets.

• Valid driver’s license and reliable transportation.

Preferred:

• Experience supporting a fast-paced corporate or multi-location team.

• Background in HR coordination, operations, or project support.

• Strong written communication and documentation skills.

Schedule & Location

• Full-time, Monday–Friday (8-hour shifts).

• In-person role based at UGP Corporate Office in Costa Mesa, CA.

• Occasional support for special projects as needed.

• May require minimal travel for corporate events or off-site meetings.

Compensation & Benefits

• Salary range: $65,000 – $80,000 annually, based on experience.

• 401(k) with company match.

• Health, dental, and vision insurance.

• Life insurance.

• Paid time off (up to 3 weeks).

• Parental leave.

• Professional development assistance.

• Employee discounts on apparel, clubs, and UGP services.