Supply Chain Coordinator

Who we are

Join the dynamic team at Vacation®, the award-winning sunscreen company from Miami USA that’s on a mission to make sunscreen fun. Founded in summer 2021, Vacation® has swiftly gained acclaim among consumers, tastemakers, press, retailers, and dermatologists alike for the immersive brand world and "leisure-enhancing" products that transport you to paradise and back. Vacation’s steady growth is in large part thanks to the company’s focus on creativity and innovation, and the team’s shared mission to infuse a sense of fun into sunscreen aisles nationwide. You can discover Vacation's products at leading retailers including Ulta Beauty, Nordstrom, and Target, as well as www.vacation.inc.

Role Summary

Vacation® is seeking an ambitious Supply Chain Coordinator who will manage supply chain purchasing and key delivery coordination. Key tasks include maintaining Bill of Materials (BOMs), Purchase Order (PO) generation, supporting inbound logistics, and conducting inventory reconciliations to ensure accuracy. This role reports directly to the Sr. Operations Manager, and is ideally located in EST.

Your Role

• Create and send POs to vendors/suppliers
• Maintain accurate daily review of open PO arrival dates for all componentry and finished goods, both within the ERP system as well as cross-departmental reporting documents
• Process virtual receipts and transfer inventory to the correct virtual locations & assembly builds in the ERP system to accurately capture material usage 
• Assist in generating & organizing master data (e.g., UPCs, SKUs, part numbers, etc) as well as on-going data entry and management within the ERP system to ensure accurate BOMs for all products
• Assist in reviewing and processing vendor/supplier invoices within the ERP system, escalating all discrepancies as needed
• Support inbound logistics by sourcing multi-modal inbound shipping quotes, and by providing tracking, BOLs  and packing lists to vendors for all incoming deliveries 
• Perform weekly/monthly inventory reconciliations as required, to ensure system accuracy

Qualifications

• Bachelors degree in a related field
• 1-3 years of experience in supply chain purchasing, invoicing, and ERP administration within a CPG environment
• Experience working as a part of a fully remote team
• Process-oriented, with a passion for data integrity
• Experience working within Excel/Google Sheets 
• Experience working within Cin7 or a similar ERP system 
• Extremely organized and detail-oriented in your work
• Assertive in your communication style
• Excited to grow Vacation® into a household name and have fun in the process
• You use sunscreen

Compensation & Benefits

• Employee Equity Options
• Comprehensive Medical, Dental, Vision plans with 100% coverage for employees
• WFH stipend and an annual learning stipend
• 15 Days PTO
• Complimentary Vacation® Products

What we value

Vacation® employees have a deep hunger and eagerness to go above and beyond in everything they do. They love to leave their mark in contributing to the company’s growth and, maybe most importantly, they are humble when they do so. No job is too small, and they see every task they do as an opportunity to make a meaningful contribution to the company’s overall success. Attention to detail, organization, proactivity, accountability, humility and a sense of humor are cardinal virtues for a Vacation® employee.

Vacation® is proud to be an equal opportunity workplace. We recognize that diverse teams make the strongest teams. We are committed to equal employment opportunity regardless of gender identity/expression, veteran status, or any other characteristic protected by law. If you have a disability or special need that requires accommodation, please let us know by contacting us at people@vacation.inc so we can do our best to accommodate you in applying for the role.