Job Application for Executive Assistant & Project Coordinator at Vail Health Hospital

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Vail Health has become the world’s most advanced mountain healthcare system. Vail Health consists of an updated 520,000-square-foot, 56-bed hospital. This state-of-the-art facility provides exceptional care to all of our patients, with the most beautiful views in the area, located centrally in Vail. Learn more about Vail Health here.

Join Vail Health, where excellence in healthcare meets the unmatched beauty of mountain living.

We’re seeking a skilled and proactive Executive Assistant to provide high-level administrative and project coordination support to our Chief Operating Officer, Chief Real Estate Officer, and other members of our Senior Leadership Team. This is an exciting opportunity to contribute to meaningful organizational initiatives while working alongside leaders who are shaping the future of healthcare in our mountain communities.

In addition to two years of Executive Assistant experience, ideal candidates will be organized, have strong executive presence and ability to multitask.

About the Opportunity

As an Executive Assistant at Vail Health, you’ll be the go-to person who keeps operations running smoothly for our COO and senior executives. You’ll manage complex calendars, organize leadership meetings, track project budgets, and ensure initiatives stay on schedule. Beyond administrative excellence, you’ll play a critical role in driving strategic projects and communications that align with our mission to elevate health for everyone we serve.

What You’ll Do

Provide confidential, high-level administrative support to the COO, CREO, and other members of the senior leadership team.
Create and manage meeting agendas, notes, and action items, ensuring follow-through and accountability.
Track project budgets, process purchase orders and invoices, and prepare monthly financial updates.
Maintain daily, monthly, and annual calendars to optimize executive time and productivity.
Develop professional presentations and communications using various tools and media.
Partner with the Project Management Office (PMO) to apply project management principles and support organizational initiatives.
Manage small projects independently from start to finish, ensuring objectives, timelines, and outcomes are met.
Collaborate with internal and external partners to maintain project timelines and budgets.
Work closely with other executive assistants to coordinate organization-wide projects and initiatives.
Prepare correspondence, reports, memorandums, and other materials as requested.

This description reflects the general nature of the role and may not include all responsibilities or requirements.

What You’ll Need

Experience:

Minimum 2 years of experience as an Executive Assistant required.
3+ years of prior administrative experience supporting executive-level leaders preferred.

Licenses/Certifications:

None required.

Education:

Associate degree preferred.

Benefits at Vail Health (Full Time) Include:

Competitive Wages & Family Benefits:
- Competitive wages
- Parental leave (4 weeks paid)
- Housing programs
- Childcare reimbursement
Comprehensive Health Benefits:
- Medical
- Dental
- Vision
Educational Programs:
- Tuition Assistance
- Existing Student Loan Repayment
- Specialty Certification Reimbursement
- Annual Supplemental Educational Funds
Paid Time Off:
- Up to five weeks in your first year of employment and continues to grow each year.
Retirement & Supplemental Insurance:
- 403(b) Retirement plan with immediate matching
- Life insurance
- Short and long-term disability
Recreation Benefits, Wellness & More:
- Up to $1,000 annual wellbeing reimbursement
- Recreation discounts
- Pet insurance

Pay is based upon relevant education and experience per hour.

Hourly Pay:

$31.82 - $43.90 USD

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I certify that all the information provided in this employment application is true and complete. I understand that any false information or omission may disqualify me from further consideration for employment and may result in my dismissal if discovered at a later date. I understand that Vail Health may request an investigative consumer report from a consumer reporting agency. I understand I have the right to make a written request within a reasonable time for the disclosure of the name and address of the consumer reporting agency so that I may obtain a complete disclosure of the nature and scope of the investigation. Vail Health may request information as to my character, reputation, personal characteristics and mode of living from my neighbors, friends, former employers, school and other. I authorize that investigation of any or all statements contained in this application and also authorizes whether listed or not, any person, school, current employers (except as previously noted), past employers and organizations to provide relevant information and opinions that may be useful in making a hiring decision. I consent to the release of any or all medical information as may be deemed necessary to judge my capability to do the work for which I am applying. I agree to immediately disclose to Vail Health any debarment, suspension, exclusion, conviction of a criminal offence, or other event that may make me ineligible to participate in federally funded healthcare programs. I understand and I will be required to successfully pass a drug screening examination. I hereby consent to a drug screening as a condition of employment.

I UNDERSTAND THAT THIS APPLICATION OR SUBSEQUENT EMPLOYMENT DOES NOT CREATE A CONTRACT OF EMPLOYMENT NOR GUARANTEE EMPLOYMENT FOR ANY DEFINITE PERIOD OF TIME. IF EMPLOYED , I UNDERSTAND THAT I HAVE BEEN HIRED AT THE WILL OF VAIL HEALTH OR ONE OF ITS OUTREACH FACILITIES AND MY EMPLOYMENT MAY BE TERMINATED AT ANY TIME, WITH OUT WITHOUT CAUSE AND WITH OR WITHOUT NOTICE.

Executive Assistant & Project Coordinator

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