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Independent Contractor, Content Coordinator

United States

Contract Content Coordinator, Scientific & Strategic Services

What You'll Do

The Contract Content Coordinator supports the Scientific team by executing high-quality, accurate content coordination tasks on an as-needed basis. You will play a key role in ensuring that scientific deliverables move efficiently from request through completion, maintaining quality, accuracy, and compliance standards throughout. Our team will reach out to assess your availability and interest in projects as they are scheduled.

Key Responsibilities

  • Accurately transfer key information from submitted faculty materials into PowerPoint presentations
  • Research and accurately track key opinion leader (KOL) information using multiple online resources and Microsoft Excel, and develop KOL bios
  • Fact-check internally developed content against original scientific and clinical sources
  • Provide accurate notetaking during internal and external meetings
  • Link references for external compliance review
  • Route content through project management software to and from other departments, tracking progress and helping address revisions
  • Organize and maintain digital assets and project materials using cloud-based file systems, ensuring files are current, accessible, and appropriately structured
  • Manage EndNote citation libraries, including database maintenance, reference accuracy, and formatting consistency
  • Organize and contribute to a repository of deliverables
  • Track responses to and develop transcripts from internal communications as needed
  • Adhere to company policies, compliance standards, and editorial guidelines
  • Liaise with scientific and cross-functional team members as needed to ensure project needs and deadlines are met

Other duties may be assigned to help drive deliverables within this role.

Required Education, Experience, Skills, and Competencies

  • Bachelor's degree in a scientific field
  • Strong interest in the life sciences and scientific communications
  • Ability to communicate clearly and work collaboratively in a dynamic, virtual environment
  • Highly proficient with the following computer programs and systems: MS Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Zoom or similar video conferencing tools, and cloud-based file servers, calendars, and messaging systems
  • Experience using generative AI tools (eg, ChatGPT or similar), with ability to leverage these technologies effectively in a professional setting
  • Excellent interpersonal, organizational, verbal, and written communication skills
  • Ability to prioritize tasks, manage time efficiently, and maintain quality of work in a fast-paced, remote environment
  • Ability to meet tight deadlines with a high standard of accuracy and attention to detail

What You Might Have, but Isn't Required

  • 1+ years' experience working in medical or scientific communications
  • Experience with software-based project management tools (eg, Workfront or similar)
  • Familiarity with EndNote or other reference management software
  • Interest in technical project management or operational workflow work

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As set forth in Vaniam Group LLC’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

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