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Talent Acquisition Coordinator (Contract)

San Carlos, California, United States

Join our Mission to Protect Humankind!

Vaxcyte is a clinical-stage vaccine innovation company engineering high-fidelity vaccines to protect humankind from the consequences of bacterial diseases, which have serious and costly health consequences when left unchecked. Working to eradicate or treat bacterial infections such as invasive pneumococcal disease, Group A Strep, and Shigella is just the beginning. Our path to success is clear and well-defined, and Vaxcyte is set up to go the distance. 
 
WHAT we do is every bit as important as HOW we do it! Our work together is guided by four enduring core values:
 
*RETHINK CONVENTION: We bring creative and intellectual diversity to every facet of the work we do in order to innovate and re-innovate the way vaccines are delivered.
 
*AIM HIGH: We embody our collectively audacious goal to courageously make the most complex biologics ever attempted to protect humankind.
 
*LEAD WITH HEART: Everyone leads at Vaxcyte with a kindness-first, inclusive approach to collaboration and vigorous debate that advances our business objectives.
 
*MODEL EXCELLENCE:  The magnitude of our challenge requires our shared commitment to demonstrating integrity, accountability, equality and clarity across communications and decision making.

Summary:

At Vaxcyte, we’re on a mission to protect humankind from the consequences of bacterial diseases through the development of high-fidelity vaccines. As we grow, we are looking for a Talent Acquisition Coordinator to join our collaborative, fast-moving Talent Acquisition team.

This is a high-impact, hybrid role for someone who thrives on creating exceptional candidate experiences and has a sharp eye for operational efficiency. You will own critical parts of the interview coordination process, support recruiting projects across departments, and gain exposure to both recruiting and recruiting operations.

At the start, this position will be 20-30 hours per week and may flex up to 40 hours a week depending on business needs.

If you are passionate about building great teams, have a systems mindset, and love solving problems before they arise, we would love to meet you.

Essential Functions:

  • Partner with Recruiters and hiring teams to deliver an exceptional, high-touch candidate experience from first contact through offer.
  • Own interview scheduling (onsite and virtual) for roles across all levels, including executive-level coordination.
  • Manage recruiting calendars, Zoom logistics, and conference room bookings; greet candidates onsite and ensure a welcoming experience.
  • Coordinate candidate travel and process reimbursements.
  • Collaborate with Executive Assistants and Hiring Managers to streamline scheduling and resolve conflicts proactively.
  • Support job posting and description creation across multiple departments.
  • Manage contractor POs and SOWs in IronClad and NetSuite.
  • Maintain the highest level of professionalism, confidentiality, and candidate care.
  • Assist with other projects/assignments as assigned to support Talent Acquisition Operations or other initiatives.

Requirements:

  • Bachelor’s degree or equivalent experience.
  • 1-3+ years in an administrative, coordination, or recruiting support role (experience as a Talent Acquisition Coordinator strongly preferred).
  • Experience using Greenhouse or another modern ATS.
  • Excellent communication skills—written, verbal, and interpersonal—with the ability to interact confidently with all levels, including senior executives.
  • High attention to detail, time management, and organizational skills.
  • Problem-solver who stays calm under pressure and can juggle competing priorities.
  • Empathy and a strong customer service mindset—must advocate for a great experience for all stakeholders.
  • A collaborative and growth-oriented mindset.
  • Ability to think in systems and create repeatable, efficient workflows.

Reports to: Sr. Recruiter, Talent Acquisition

Location: San Carlos, CA; Hybrid (2-3 days/week)

Expected Contract Length: 12 months

Hourly Range: $37.00- $41.00

 

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

 

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