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Senior Manager, Indirect Procurement - Clinical

San Carlos, California, United States

Join our Mission to Protect Humankind!

Vaxcyte is a clinical-stage vaccine innovation company engineering high-fidelity vaccines to protect humankind from the consequences of bacterial diseases, which have serious and costly health consequences when left unchecked. Working to eradicate or treat bacterial infections such as invasive pneumococcal disease, Group A Strep, and Shigella is just the beginning. Our path to success is clear and well-defined, and Vaxcyte is set up to go the distance. 
 
WHAT we do is every bit as important as HOW we do it! Our work together is guided by four enduring core values:
 
*RETHINK CONVENTION: We bring creative and intellectual diversity to every facet of the work we do in order to innovate and re-innovate the way vaccines are delivered.
 
*AIM HIGH: We embody our collectively audacious goal to courageously make the most complex biologics ever attempted to protect humankind.
 
*LEAD WITH HEART: Everyone leads at Vaxcyte with a kindness-first, inclusive approach to collaboration and vigorous debate that advances our business objectives.
 
*MODEL EXCELLENCE:  The magnitude of our challenge requires our shared commitment to demonstrating integrity, accountability, equality and clarity across communications and decision making.

Summary:

This is an exciting opportunity to lead procurement support for clinical development programs, serving as a strategic business partner to the Clinical Operations Department, while maintaining the ability to flex across enterprise-wide procurement priorities as business needs evolve.

This role sits within the centralized Procurement function in Finance and serves as the primary procurement business partner to the Clinical organization. The Senior Manager, Indirect Procurement - Clinical will lead and support end-to-end procurement activities for clinical trials—from study start-up through closeout—while also flexing across other indirect spend categories to support broader enterprise needs. This role partners closely with Clinical Operations, Finance, and Legal to ensure timely, compliant, and cost-effective execution of vendor engagements.  Procurement owns activities including, but not limited to, the requisition to PO lifecycle, vendor selection support, contracting coordination, spend visibility/controls.

Essential Functions:

  • Serve as the primary procurement business partner to Clinical stakeholders, providing guidance and influencing vendor strategy, budgeting, and procurement processes.
  • Own and manage the end-to-end requisition-to-purchase order process, ensuring compliance with procurement policies and timely processing of purchasing requests.
  • Lead the request for proposal process including bid comparison, bid review meetings, recommendation on selection and awarding the service.
  • Provide procurement support across additional indirect spend categories (e.g., professional services, G&A, IT) as business needs evolve.
  • Partner with Finance to support budgeting, forecasting, accruals, and spend tracking for clinical programs.
  • Drive standardization and continuous improvement of procurement processes, templates, and workflows in partnership with Finance and Procurement leadership.
  • Support contract negotiation activities in partnership with Clinical Operations and Legal, contributing procurement expertise to ensure appropriate terms, risk mitigation, and alignment with company policies, while ensuring purchase order readiness and alignment with procurement processes prior to contract execution.
  • Manage multiple concurrent procurement activities across clinical programs and other categories in a fast-paced, evolving environment.

Requirements: 

Bachelor’s Degree in Business Administration or related field, with a minimum of 8+ years of procurement, sourcing, or vendor management experience, including experience supporting clinical trials or clinical services in a biopharmaceutical or CRO environment preferred. Other combinations of education and/or experience may be considered.

  • Experience supporting Phase I–III clinical trials, including large, multi-site studies with significant patient enrollment.
  • Must possess strong analytical ability, and solid business acumen including an understanding of business operations in a fast-paced environment.
  • Ability to work independently, prioritize work, and handle simultaneous assignments under tight deadlines.
  • Experience with procurement and financial systems (e.g., Netsuite, SAP, Coupa, Ariba, Oracle) preferred
  • Advanced knowledge of Excel, PowerPoint and Word are required.
  • Demonstrated ability to work collaboratively across organizations and utilize resources effectively.
  • Excellent verbal and written communication skills.
  • Ability to work in the HQ office 3-5 days a week
Reports to: Executive Director, Procurement
 
Location: San Carlos, CA
 
Compensation:
The compensation package will be competitive and includes comprehensive benefits and an equity component.
 
Salary Range: $159,000 - $186,000 (SF Bay Area). Salary ranges for non-California locations may vary.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

 

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