Accounts Payable Coordinator

VCCP is the global challenger network for challenger brands. With more than 1,500 people across 13 offices in North America, EMEA and APAC, we challenge convention to deliver value for the world’s most ambitious organisations.

We believe transformation happens when everything works together. That’s why we bring specialists from every discipline - strategy, AI, data, media, digital, experience, branding, creativity, production, PR, CX, CRM, employee engagement and beyond - into one fully integrated network.

We were founded on the principles of simplicity, collaboration and un-preciousness, and we’ve grown by staying true to them. Today, our clients include some of the world’s most recognisable and progressive brands, such as Virgin Media O2, Barclays, Cadbury, Compare the Market, Domino’s, White Claw, easyJet, Primark and Co-op.

VCCP has topped the AAR’s annual new business ranking in 13 of the last 14 years and holds multiple Agency of the Year titles. Across every company and every capability, we share the same ambition: to challenge ourselves, challenge our clients and challenge the industry for the better.

THE ROLE:
As an Accounts Payable Coordinator, you will be a key member of a dynamic team, working closely
with four Accounts Payable Coordinators and one Accounts Payable Specialist and reporting to an
Accounts Payable Supervisor. You will help manage the payable ledger for 13 UK operating
companies, playing a crucial role in supplier management, invoice processing, payments, and
supporting the wider business with finance-related queries.

In this role, you will take full responsibility for registering and posting purchase invoices, managing
supplier relationships, compiling weekly payment runs, and ensuring accuracy and compliance
throughout the accounts payable process.

KEY RESPONSIBILITIES:
- Invoice Management: Register and process a high volume of purchase
invoices for approval using our finance system.
- Supplier Payments: Post approved supplier invoices and ensure suppliers are paid
accurately and on time, adhering to company payment terms.
- Supplier Relations: Serve as the main point of contact for supplier queries via email,
resolving issues promptly and professionally.
- Compliance: Ensure that all invoices are authorised in line with company policies and
maintain accurate supplier account information.
- Payment Runs: Prepare and compile weekly payment runs, as well as ad hoc payments, for
approval and processing.
- Supplier Maintenance: Handle supplier setups and amendments, keeping supplier details up
to date in the finance system.
- Reporting: Assist with the preparation of weekly and monthly financial reports as directed by
the Head of Purchase Ledger.
- Team Support: Provide coverage and support to other members of the Purchase Ledger
team when required, ensuring smooth operations across the department.
- General Ledger Management: Oversee all additional tasks related to purchase ledger
management, maintaining accuracy and efficiency in all processes.

SKILLS & EXPERIENCE:
- Minimum 6 months experience in Purchase Ledger
- PC literate, including good knowledge of Google Suite, Microsoft Office (Excel & Word)
- The Accounts Payable Coordinator will be required to interact with all VCCP staff and
therefore needs to be confident in dealing with people from all disciplines and have a pleasant
and friendly manner as well as having a good sense of humour
- Must be proactive with their responsibilities and possess a can-do attitude
- You must take real pride in your work and have a strong sense of ownership
- Well organised but with the ability to be flexible and respond to changing deadlines and
requests.
- Not afraid to ask for help when it’s needed
- The ideal candidate will be keen to progress within a finance function and may be part
qualified AAT, ACCA or CIMA.