Accounts Payable Coordinator

VCCP is the global challenger network for challenger brands. With more than 1,500 people across 13 offices in North America, EMEA and APAC, we challenge convention to deliver value for the world’s most ambitious organisations.

We believe transformation happens when everything works together. That’s why we bring specialists from every discipline - strategy, AI, data, media, digital, experience, branding, creativity, production, PR, CX, CRM, employee engagement and beyond - into one fully integrated network.

We were founded on the principles of simplicity, collaboration and un-preciousness, and we’ve grown by staying true to them. Today, our clients include some of the world’s most recognisable and progressive brands, such as Virgin Media O2, Barclays, Cadbury, Compare the Market, Domino’s, White Claw, easyJet, Primark and Co-op.

VCCP has topped the AAR’s annual new business ranking in 13 of the last 14 years and holds multiple Agency of the Year titles. Across every company and every capability, we share the same ambition: to challenge ourselves, challenge our clients and challenge the industry for the better.

 

THE ROLE

We are looking for an ambitious and highly organised individual who is articulate, curious, proactive and thrives in a fast-paced environment across a range of projects.  Whilst the successful candidate needs to be a natural self-starter, it is also important that the candidate can work as part of a team across a range of disciplines. 

As an Accounts Payable Coordinator, you will be a key member of a dynamic team, working closely with four Accounts Payable Coordinators and one Accounts Payable Specialist and reporting to an Accounts Payable Supervisor. 

You will help manage the payable ledger for 13 UK operating companies, playing a crucial role in supplier management, invoice processing, payments, and supporting the wider business with finance-related queries.

In this role, you will take full responsibility for registering and posting purchase invoices, managing supplier relationships, compiling weekly payment runs, and ensuring accuracy and compliance throughout the accounts payable process.

 

DUTIES AND RESPONSIBILITIES 

• Invoice Management: Register and process a high volume of purchase invoices for approval using our finance system.
• Supplier Payments: Post approved supplier invoices and ensure suppliers are paid accurately and on time, adhering to company payment terms.
• Supplier Relations: Serve as the main point of contact for supplier queries via email, resolving issues promptly and professionally.
• Compliance: Ensure that all invoices are authorised in line with company policies and maintain accurate supplier account information.
• Payment Runs: Prepare and compile weekly payment runs, as well as ad hoc payments, for approval and processing.
• Supplier Maintenance: Handle supplier setups and amendments, keeping supplier details up to date in the finance system.
• Reporting: Assist with the preparation of weekly and monthly financial reports as directed by the Head of Purchase Ledger.
• Team Support: Provide coverage and support to other members of the Purchase Ledger team when required, ensuring smooth operations across the department.
• General Ledger Management: Oversee all additional tasks related to purchase ledger management, maintaining accuracy and efficiency in all processes.

 

ROLE SPECIFIC SKILLS REQUIRED

• PC literate, including good knowledge of Google Suite, Microsoft Office (Excel & Word)
• Confident in dealing with people from all disciplines and have a pleasant and a  friendly manner as well as having a good sense of humour
• Must be proactive with their responsibilities and possess a can-do attitude
• You must take real pride in your work and have a strong sense of ownershipWell organised but with the ability to be flexible and respond to changing deadlines and requests.
• Not afraid to ask for help when it’s needed
• The ideal candidate will be keen to progress within a finance function and may be part qualified AAT, ACCA or CIMA.

ABOUT YOU

• A passion for all things creative and advertising

• Resilience to keep going in a fast paced environment

• Thrive on working in a high energy and fast paced environment, where no two days are the same

• Be proactive with a can-do attitude - be eager to get your sleeves rolled up and learn 

• Strive for excellence - be proud of your work and have meticulous attention to detail

• Friendly and approachable 

• Build rapport and able to quickly establish excellent working relationships 

• Live and breathe the agency’s values

• Strives for excellence

• Can do attitude

• Approachable and personable

• Builds rapport and is able to quickly establish excellent working relationships

• Team player

 

VCCP DE&I STATEMENT

We believe that DE&I is about creating a strong culture of inclusion within our agency, where everyone can thrive and be their authentic self. VCCP is an equal opportunity employer and does not discriminate on the basis of gender, age, disability, religion, belief, sexual orientation, marital status, or ethnicity. If you require any adjustments during the application or interview process, please let us know via joinus@vccp.com.

CRIMINAL RECORDS INFORMATION

As part of our onboarding process, you will be required to complete a Criminal Records Declaration regarding any unspent convictions. For roles in finance, HR, Legal, IT or senior management, we may be required to verify your declaration with a basic DBS check, as well as an Adverse Finance and ID check.

**Please note, we try to respond to as many applications as possible but, if you do not hear from us within two weeks of submitting your application, please assume we are unable to proceed with your application for this specific role. Thank you for your interest in VCCP**