Office/Facilities Support Associate Temporary, Part-Time

Ventiva is pioneering the next generation of thermal management, delivering air intelligence for electronic devices. Our breakthrough Ionic Cooling Engine (ICE®) technology provides efficient, silent cooling without fans—eliminating noise, vibration, and dust while enabling sleek, high-performance designs that traditional solutions simply can’t support. We are empowering OEMs and ODMs to break free from the conventional design constraints of the computing platforms used to tap into the AI infrastructure, from edge devices to enterprise hardware.

Ventiva solutions are unlocking new possibilities for electronics, enabling compute-intensive systems that are lightweight, quiet, and uncompromising in performance. If you thrive in a dynamic environment that values authenticity and bold thinking, and want to have an impact on the future of electronics, Ventiva is the place to do it.

 

Company Overview:

Ventiva, Inc. is an electronic component manufacturer poised to launch its inaugural product into the active thermal management market. Ventiva’s solid-state air solution, ICE, is a groundbreaking advance over the previous cooling technologies used in electronic devices.  ICE technology removes heat in small form-factors. It is an enabling technology for future electronic device designs where current thermal management solutions fail. It is silent, vibrationless, stable, and a solution capable of being designed into laptops, TVs, and more by the world’s largest OEMs. As we embark on this exciting journey, we are seeking a dynamic and experienced professional to join our team.

Job Summary:

As Office/Facilities Support Associate, you will report to the Office Manager and will be responsible for various areas of  support for the  office and facilities. You will support the Office Manager in managing the general office duties, facilities operations and compliance, shipping and receiving office and video conferencing equipment support, as well as support to Marketing Operations and CMO, as other duties as assigned.  Please note that this is a temporary, part-time position with the potential to transition into a full-time opportunity. 

 Key Responsibilities:

1. Support Office Manager in managing general office operations, including supplies, vendor relationships, facility maintenance, Audio Visual Systems, and office.
2. Coordinate relationships with certain building management and service providers (cleaning, IT support, security, etc.).
3. Help coordinate and execute company events, company-wide communications, and all-hands meetings.
4. Track and coordinate shipping and deliveries, especially R&D components, and equipment critical to R&D
5. Help ensure the office complies with local health, safety, and business regulations.
6. Support oversight of all building systems including HVAC, electrical, plumbing, and security.
7. Work as directed on efforts to maintain functionality and cleanliness of office and lab areas.
8. Act as an intermediary as necessary with property management and contractors for repairs, inspections, and compliance.
9. Support efforts to manage access control systems and physical security measures.
10. Track contractors working on proper installation, calibration, and ongoing maintenance of lab and testing equipment. Work as directed to support compliance with local, state, and federal regulations (e.g., OSHA, fire code).
11. Collaborate with IT on equipment issues and repair.
12. Other ad hoc duties as required.
13. As directed by Office Manager:

• • Manage appointments, and meeting coordination for the CMO and marketing leadership.
  • Manage travel arrangements, conference registrations, and event planning for marketing events.
  • Assist with the preparation of presentations, reports, and briefings for internal and external stakeholders.
  • Track as directed project timelines, deadlines, and deliverables for marketing campaigns, product launches, and content development.

Qualifications:

• 3-5 years’ experience relevant to the job requirements noted above.
• A proven record of teamwork and an innovative spirit in a startup environment.

Physical Requirements 

• The Office/Facilities Support Associate is responsible for receiving, processing and moving boxes as well as other facilities tasks as needed.  This role requires the ability to lift/carry/push/pull objects that weigh up to 20 pounds. 

• This role requires strict adherence to all company and Occupational Safety and Health Administration (OSHA) safety protocols to ensure a safe and efficient working environment for all employees. 

Ventiva, Inc. is an equal opportunity employer, and we encourage candidates of all backgrounds to apply.

Salary Range:  $30-$35 per hour