Document Control Specialist

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JOB SUMMARY: The Document Control Project Assistant will be responsible for transmitting documents issued by the Project Team, checking for accuracy and overall quality.

JOB DUTIES:

• Work closely with the Project Management team on transmitting documents.
• Responsible for accuracy and overall quality of project documents.
• Distribute drawings, specifications, RFI, and submittals.
• Enter, track, and manage specifications, RFI’s, and submittals.
• Perform quality checks on documents.
• Establish and maintain electronic files.
• Maintain update of document logs.
• Manage and transmit drawing revisions.
• Comply with Company’s Quality Control and Project Management procedures.
• Promote a positive working environment to achieve the organization’s goals.
• Perform other duties as assigned.

WORK ENVIRONMENT:

Work is performed in a Vestal Corporation office.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and able to operate a computer and other office equipment.
• Must be able to move about the office to access office equipment and other office buildings within the Vestal office complex.
• This position frequently communicates with others and must be able to exchange accurate information.

KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:

• Minimum 4 years of experience in construction and engineering is required.
• Strong understanding of construction and engineering terminology is preferred.
• Highly detail oriented with effective organization and coordination skills.
• Proficient in Microsoft Excel.
• Ability to work overtime as needed.
• Excellent written and verbal communication skills.
• Strong attention to detail, facilitation, team building, collaboration, organization, and problem-solving skills.
• Requires effective time management skills, personal conduct, and change management abilities.
• Bi-lingual (Spanish) is a plus.
• Ability to effectively interact with co-workers, clients, vendors, and other business contacts.
• Ability to work in multi-tasked, deadline driven environment and handle a large volume of electronic documents.
• Must comply with Vestal Corporations’ core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.

Overall Computer knowledge:

• OpenText experience
• Aconex experience
• Prolog experience
• Procore experience
• Bluebeam experience
• Microsoft Office
• Microsoft Teams

At Vestal Corporation we are proud to be an equal opportunity employer. For any applicants needing assistance, please contact Human Resources at careers@vestalcorporation.com