Document Control Coordinator

As a vital part of our growing team, your career has endless possibilities. Vestal Corporation encourages and provides professional development and advancement opportunities reflecting true dedication to continually investing in you. Invest in your career with Vestal Corporation.

JOB SUMMARY: The Document Control Coordinator will be responsible for transmitting documents issued by the Project Team, checking for accuracy and overall quality.

JOB DUTIES:

• Work closely with the Project Management team on transmitting documents.
• Responsible for accuracy and overall quality of project documents.
• Distribute drawings, specifications, RFI, and submittals.
• Enter, track, and manage specifications, RFI’s, and submittals.
• Perform quality checks on documents.
• Establish and maintain electronic files.
• Maintain update of document logs.
• Manage and transmit drawing revisions.
• Comply with Company’s Quality Control and Project Management procedures.
• Promote a positive working environment to achieve the organization’s goals.
• Perform other duties as assigned.

WORK ENVIRONMENT:

Work is performed in a Vestal Corporation office.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and able to operate a computer and other office equipment.
• Must be able to move about the office to access office equipment and other office buildings within the Vestal office complex.
• This position frequently communicates with others and must be able to exchange accurate information.

KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:

• Minimum 4 years of experience in construction and engineering is required.
• Strong understanding of construction and engineering terminology is preferred.
• Highly detail oriented with effective organization and coordination skills.
• Proficient in Microsoft Excel.
• Ability to work overtime as needed.
• Excellent written and verbal communication skills.
• Strong attention to detail, facilitation, team building, collaboration, organization, and problem-solving skills.
• Requires effective time management skills, personal conduct, and change management abilities.
• Bi-lingual (Spanish) is a plus.
• Ability to effectively interact with co-workers, clients, vendors, and other business contacts.
• Ability to work in multi-tasked, deadline driven environment and handle a large volume of electronic documents.
• Must comply with Vestal Corporations’ core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.

Overall Computer knowledge:

• OpenText experience
• Aconex experience
• Prolog experience
• Procore experience
• Bluebeam experience
• Microsoft Office
• Microsoft Teams

At Vestal Corporation we are proud to be an equal opportunity employer. For any applicants needing assistance, please contact Human Resources at careers@vestalcorporation.com