Events Coordinator

As the Events Coordinator, you will provide essential support to the events and experiential marketing team, helping execute programs that elevate our brand and strengthen client engagement. This role is critical in keeping event operations organized, efficient, and running smoothly from planning through post-event wrap-up.

THE DAY-TO-DAY

Event Logistics & Administrative Support

• Assist with scheduling, timelines, and project documentation for all events.
• Coordinate event logistics such as registration, RSVPs, shipping, materials preparation, and internal communications.
• Support onsite event setup, guest check-in, signage placement, and vendor coordination.

Vendor & Partner Support

• Help research and source vendors such as venues, catering, A/V, fabrication, or gifting.
• Manage vendor paperwork, including contracts, invoices, purchase orders, and event tracking tools.

Cross-Team Coordination

• Work closely with marketing, sales, and creative teams to ensure assets, branding, and messaging are delivered on time.
• Support speaker prep, internal briefings, and rehearsal documentation when needed.

Event Technology

• Assist with event apps, registration platforms, surveys, and CRM updates.
• Maintain event calendars, trackers, databases, and guest lists.

Onsite Execution

• Provide day-of event support including setup, guest experience coordination, badge distribution, and troubleshooting.

Post-Event Support

• Assist in collecting and organizing feedback, data, photos, and metrics.
• Help prepare post-event reports, recaps, and insights.

GREAT TO HAVE

• 2+ years of experience in events, marketing, hospitality, or administrative roles (internships included).
• Strong organizational and multitasking abilities.
• Excellent attention to detail and a proactive, “get things done” attitude.
• Comfortable working with deadlines, fast-moving environments, and last-minute changes.
• Strong communication and teamwork skills.
• Interest in learning experiential marketing and production best practices.
• Willingness to travel and provide onsite support.

 

Viant Technology Inc. (NASDAQ: DSP) is a leader in CTV and AI-powered programmatic advertising, dedicated to driving innovation in digital marketing. Viant’s omnichannel platform built for CTV allows marketers to plan, execute and measure their campaigns with unmatched precision and efficiency. With the launch of ViantAI, Viant is building the future of fully autonomous advertising solutions, empowering advertisers to achieve their boldest goals. Viant was recently awarded Best AI-Powered Advertising Solution and Best Demand-Side Platform by MarTech Breakthrough, Great Place to Work® certification and received the Business Intelligence Group’s AI Excellence Award. Learn more at viantinc.com.

 

Viant is an equal opportunity employer and makes employment decisions on the basis of merit.  Viant prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws.  Viant also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.

 

By clicking “Apply for this Job” and providing any information, I accept the Viant California Personnel Privacy Notice.