Administrative Assistant

Viking Global Investors LP is a global investment firm founded in 1999. We manage more than $50 billion of capital for our investors across public equity, private equity, and credit and structured capital investment strategies. We have more than 275 employees and offices in Stamford, New York, Hong Kong, London, and San Francisco.

JOB FUNCTION

The Administrative Assistant will provide administrative support for a small group of Finance and Accounting and Infrastructure team members, including the Head of Accounting and Head of Infrastructure. This position requires a candidate who is enthusiastic about and excels in a support role. The individual will work collaboratively with other assistants and team members across the firm, including employees based in other offices. This role reports into the Head of Accounting. Responsibilities may include, but are not limited to:

• Dynamic, high-volume scheduling: Proactively manage multiple calendars, anticipate, and resolve any scheduling conflicts or overlaps
• Real-time communication: Proactively communicate with all stakeholders to ensure agreement and understanding of calendar commitments
• Attention to detail: Precision mindset around meeting timing, participants, and locations, including whether meetings should take place in person, online, or in a hybrid model
• Strategic thinking and judgment: Consider requests and goals with prioritization and balance in mind
• Work with and safeguard professional and personal confidential material, displaying the utmost level of discretion and ethical standards
• Facilitate and process requests with efficiency; meet deadlines
• Prepare monthly expense reports
• Light personal assistance (e.g., scheduling appointments)
• Light operational assistance (e.g., preparing PowerPoint documents)
• Back-up coverage for other Vikings

QUALIFICATIONS

The ideal candidate will have:

• 5+ years of experience assisting busy, high-performing professionals in the financial services or other comparable fast-paced industry
• An undergraduate degree with a record of academic success
• Strong interpersonal and communication skills
• Ability to prioritize and manage multiple tasks simultaneously
• Meticulous about detail and accuracy; passion for organization
• Proactive problem-solver
• Team-orientation, within and across Viking units
• Nimble approach; ready ability to handle evolving schedules and requirements
• Strong Microsoft skills; including Outlook, Word, and PowerPoint

Viking is an equal opportunity employer.  Questions about your candidacy and requests for reasonable accommodation in the recruitment process should be directed to recruiting@vikingglobal.com.