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People Partner

San Jose, CA

About Visby

Visby Medical is an ambitious, well-funded late-stage biotech startup. Driven by a belief that infectious disease diagnosis should be quick, accurate, and accessible to all, Visby has developed the world’s first single-use PCR platform that disrupts the traditional model and redefines the way infectious disease is tested and treated.

 

ABOUT THE JOB

The People Partner will provide professional expertise and support in a variety of HR functions, including recruitment and onboarding activities. This role will be a trusted partner to managers and employees on all things People. This person will be onsite 4 days per week in our San Jose office.

HOW YOU’LL MAKE AN IMPACT 

  • First point of contact for employee questions, leave of absence and employment verification requests. Escalate issues to other members of the people team as appropriate.
  • Partner with the people team to understand current processes and policies, assist with creating and updating employee and admin user guides.
  • Manage data integrity within people systems and enter/manage changes such as employee transfers, reorganizations, shift changes, compensation changes, job changes, mass uploads, etc.
  • Engage with employees and managers to resolve employee relation matters. 
  • Manage the administration of onsite and electronic on-boarding, offboarding, and related tasks.
  • Maintain electronic employee files, including I-9 documentation, to ensure compliance with all applicable regulations.
  • Administer the worker’s compensation and OSHA process; reporting injuries, annual reporting requirements, etc.    
  • Assist with the development and maintenance of employee handbooks and HR processes.
  • Ensure compliance with all local, state, and federal employment signage, notification procedures, and benefit and labor laws.
  • Lead various people team employee initiatives such as quarterly lunch and learns.  
  • Other duties as assigned.

Talent Management

  • Schedule interviews using Greenhouse (ATS) and Zoom video conferencing tools; some scheduling may involve travel reservations and coordinating with Executive Assistants.
  • Handles confidential candidate/employee information, such as NDAs, offer letters, etc.
  • Maintain data integrity of Applicant Tracking System; update statuses; track candidate progress; post, refresh current job opportunities.
  • Supports recruiting team as needed; logistics, following up with employees/candidates, etc.
  • Informs employees of referral statuses and changes in recruiting process as needed.

Benefits

  • Support and assist with administration, communication and maintenance of benefit programs, policies and procedures.
  • Administrative tasks including weekly review/resolution of carrier connection errors, monthly reconciliation of carrier invoices and self billing and quarterly self billing.
  • Maintenance of current benefit documents and plan information for all employees on the Visbee portal and shared drive.
  • Serve as backup presenter  for weekly Benefit Orientations 

IT’S GREAT IF YOU HAVE

  • BS/BA in Human Resources, Behavioral Sciences, or related discipline, and/or equivalent combination of education and experience.0-2 years of general HR experience.
  • Previous experience using an HRIS system, such as ADP, Workday, UKG a plus.
  • Previous experience using Applicant Tracking System software (Greenhouse) a plus.Solid IT/PC Skills (Microsoft and Google Suite - gsheets, gdocs, etc.).
  • Knowledge of core HR processes and compliance requirements.
  • Superior interpersonal abilities.
  • Ability to positively interact with diverse personalities, tactful, mature, and flexible.Strong verbal and written communication skills.
  • Results oriented, resourceful, creative, detail oriented, and well organized.

PHYSICAL DEMANDS

  • Comfortable performing repetitive tasks and/or motions.Must be able to lift a minimum of 10 lbs.

SALARY RANGE

  • $70,000 - $80,000  (Salary range for candidates based in San Jose, CA) Compensation for the role is based on geographical location. Compensation also depends on a number of factors including a candidate’s qualifications, skills, competencies and experience and may fall outside of the range shown.

 

More about our benefits

Visby offers highly competitive health insurance through Cigna or Kaiser, including a company-funded HSA option.  We also offer a 401k match, flexible paid time off, 11 company holidays, and many other contemporary benefits and perks.

Visby is a proud recipient of the 2023 Cigna Healthy Workforce Designation.

Additional information

We believe that the unique contributions of all Visbees is the driver of our success. To make sure that our products and culture continue to incorporate everyone's perspectives and experience we never discriminate on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, pregnancy or related medical conditions, sexual orientation, gender identity or expression, age, disability, medical condition, genetic information, marital status, or military or veteran status.

Full COVID Vaccination Required - Reasonable accommodations for medical or religious reasons considered.

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