Back to jobs

Trade Deductions and Billing Analyst

Remote

Finding the right place to grow your career isn’t (over) easy, so we’re here to help by sharing a few reasons why the grass is greener at Vital Farms. We think you’ll appreciate our focus on Conscious Capitalism, which drives business decisions that benefit all our stakeholders (leading to even better business results). You might be drawn to our innovative approach and refusal to settle for the “way things have always been done.” Or you could find it exciting to grow your skills while working for an industry-leading brand. Whether you’re into our values, our brand, or our egg-cellent puns, we hope you’ll join our Crew and help us change the world 108 square feet at a time!

At Vital Farms, we are proud of our incredible stakeholders, and the diversity they represent from all areas and communities in which we operate and serve. We view this as a source of strength for us and your job is to help us make it even better.

Your Role:

The Billing and Trade Analyst will report to the Revenue Manager, playing a pivotal role in ensuring precision and effectiveness in our billing procedures and deduction process management. Your role will involve seamless collaboration with our esteemed partners and dedicated Sales teams, guaranteeing the utmost accuracy in billing procedures while swiftly addressing any issues that may arise. Furthermore, you will work cross-functionally with other Revenue Accounting teams to assist with the deductions process as well as the AR/collections process. 

What You'll Do: 

  • Partner with trade promotion and sales team to gain a deep understanding of VF customers and trade promotion deal activity and customer allowances.
  • Work with broader accounting team to connect and streamline processes and ensure timely and accurate recognition of deduction expense/liabilities
  • Obtain and organize supporting documentation from each deduction taken.
  • Ensure deductions are properly reconciled to the correct customers, brands, spend category, deal codes, etc.
  • Perform in-depth analysis of all deductions received to validate that the deduction taken is in accordance with agreed upon terms and that the amount taken is accurate; maintain clear and detailed records of validation procedures performed.
  • TPM System: Leverage TPM system for deduction processing/reconciliation. Seek continuous improvement opportunities for deduction processing. Ensure integrity of TPM to ERP integration.
  • Dispute invalid deductions with external customers in order to receive repayment; maintain strong customer relationships to ensure timely resolution.
  • Process invoices for all customer shipments daily. Generate invoices and statements, verifying all relevant details, pricing, discounts, and terms to minimize errors and discrepancies.
  • Collaborate with cross-functional teams, including sales, customer service, and operations, to gather necessary billing information and ensure timely and accurate invoicing.
  • Work closely with the collections team to monitor and manage accounts receivable, proactively addressing delinquent accounts and assisting with collections efforts.
  • Work closely with other functions of the business, mainly sales team, supply chain, and shipping.
  • Provide reporting for open orders and issues.
  • Troubleshoot invoice discrepancies as well as ensure EDI reconciliation to customers is accurate (exception reporting). Work with IT team to resolve issues.
  • Work closely with supply chain and shipping teams to resolve any issues relating to shortages, damages, overages and pricing discrepancies.
  • Weekly reconciliation between closed sales orders and invoicing.
  • Responsible for month end journal entries related to the billing function.
  • Assist in pulling support for auditors during quarterly reviews and year-end audit. 

What You Bring to the Table:

  • Bachelor’s degree in Accounting or related field.
  • 3+ years of related experience required – AR/billing/deductions/cash apps/collections.
  • Microsoft Dynamics 365/NetSuite and advanced Excel skills highly desired.
  • Deductions experience highly desired.
  • Prior work history in Distribution/CPG industry a plus.
  • Ability to travel 10-20% for company meetings, team offsites, onboarding trips
  • Strong organizational, interpersonal and analytical skills.
  • You’re no hero – You know the power of teamwork and celebrate the work of others before your own.
  • You give a sh*t – You believe in acting like an owner and making Vital Farms a place to be proud of.
  • You raise the standards – You know growth can be hard, but you strive to improve yourself and others each day.
  • You can walk in someone else’s boots – You seek to understand other’s viewpoints and think that you get to better answers by sitting on the same side of the table.
  • You don’t walk on eggshells – You’re not afraid to leave the bullsh*t behind and have honest conversations. 

What We Bring to the Table:

  • A fast-paced, energetic, remote environment with passionate people who are leading a movement to bring ethically produced food to the table.
  • Competitive pay and benefits (Medical, Dental, Vision, and Paid Parental Leave, just to name a few).
  • Generous retirement contributions: 401(k) + 3% Contribution from Day 1.
  • Annual bonus and equity grant (subject to business results and company approval)
  • Free eggs and butter, along with friends and family discounts.
  • Fun team SWAG that will make you the talk of the town.
  • Professional development opportunities and an amazing team dedicated to your growth.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Education

Select...
Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Vital Farms - Current Crew Members’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.