Payroll & Benefits Specialist

Who We Are At VML, you won’t just do the best work of your career. You’ll leave your mark on some of the top brands in Canada. With more than 400 employees across our Montreal, Toronto, Vancouver offices, and another 28,000 in our 150+ offices in 60-plus markets around the world, VML is here to deliver unparalleled global, and local, brand experience (BX), customer experience (CX) and retail commerce (CO) creative solutions for clients – all powered by deep data, marketing technology, and platform prowes

***This position is for a one year contract
The Payroll and Benefits Specialist is responsible for managing all aspects of payroll processing and benefits administration. This includes accurate and timely processing of semi-monthly payroll, maintaining employee records, administering group benefits, managing leave programs, and providing support to employees and management regarding payroll and benefits inquiries. 

Key Responsibilities:

• Payroll Processing: Accurately process semi-monthly payroll, including adjustments for new hires, terminations, and changes in employee status.
• Employee Records Management: Maintain and update personnel records in internal systems, ensuring accuracy and compliance with applicable laws and regulations. 
• Payroll & Benefits Support: Act as the main point of contact for payroll, time and attendance, and benefits inquiries from employees and management. 
• Reporting: Prepare and produce custom payroll and benefits reports as required by management or regulatory agencies. 
• Group Benefits Administration: Administer employee benefits programs, including health, dental, and wellness benefits, and manage Group RRSPs. 
• Leaves Management: Oversee and manage various employee leave programs, including vacation, sick leave, and parental leaves. 
• Training & Onboarding: Conduct benefits information sessions for new hires to ensure they are informed about available benefits and company policies. 

Requirements: 

• Certification in payroll, office administration, or related field. 
• Minimum of 3 years of relevant experience in payroll and benefits administration, ideally in a similar role. 
• Canadian Payroll Association (CPA) certification is an asset. 
• High standard of integrity, confidentiality, and professionalism in all dealings. 
• Excellent written and verbal communication skills.  
• Strong organizational and interpersonal skills with a keen attention to detail. 
• Ability to thrive in a fast-paced environment while managing multiple priorities. 
• Experience with HRIS systems is preferred. 
• Advanced proficiency in Microsoft Office Suite, particularly Excel and Outlook. 
• Experience with ADP Workforce Now and Workday is a plus. 

At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction. When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.