Event Specialist

Who We Are At VML, you won’t just do the best work of your career. You’ll leave your mark on some of the top brands in Canada. With more than 400 employees across our Montreal, Toronto, Vancouver offices, and another 28,000 in our 150+ offices in 60-plus markets around the world, VML is here to deliver unparalleled global, and local, brand experience (BX), customer experience (CX) and retail commerce (CO) creative solutions for clients – all powered by deep data, marketing technology, and platform prowes

Join VML’s Marketing Coordinator (MC) Program, a dynamic global community of 400+ professionals at the heart of Microsoft’s marketing ecosystem. As an Event Specialist, you’ll play a pivotal role in bringing Microsoft’s vision to life through exceptional in-person events. 

About the VML MC Program: 

We are the engine that drives Microsoft’s marketing campaigns, connecting internal stakeholders, VML’s global-service delivery hubs, and external agencies. Our work directly impacts lead generation, fuelling Microsoft’s sales strategy. Within the MC Program, our Events team is a specialized group dedicated to crafting and executing a diverse portfolio of Microsoft’s global and local digital events. 

The Opportunity: 

As an Event Specialist, you will be the go-to expert for executing flawless in-person events. You’ll leverage your expertise in modern marketing tools and services to deliver impactful experiences that align with client objectives and address key business challenges. You’ll be a key player in ensuring that every event is a success, from initial concept to post-event analysis. 

What You'll Do: 

• Manage all aspects of event preparation (on-site and digital), including venue booking, budget management, participant agendas, and asset creation 

• Oversee the execution of in-person events, managing check-in, speaker coordination, and vendor relationships 

• Become an expert on event platforms and on the latest MC Program events 

• Provide comprehensive reporting on event performance, including budget analysis, spending insights, and key learnings 

• Share best practices, success stories, and contribute to the continuous improvement of our event services 

What You'll Bring: 

• 2+ years of experience in marketing-related initiatives, including 1+ year(s) in event, project, or account management 

• A strong understanding of company rules and processes, including data protection and brand guidelines 

• Proven project management skills with a track record of meeting deadlines and taking ownership of KPIs 

• Proficiency in Microsoft tools and software (Word, Excel, PowerPoint, Outlook, Teams) 

• Excellent communication skills with the ability to present complex information clearly and concisely 

• Comfort in interacting with clients and third-party stakeholders 

• Ability to manage multiple events simultaneously and prioritize tasks effectively 

• A collaborative spirit with the ability to build strong working relationships with diverse teams 

• Strong problem-solving skills and attention to detail 

• Fluency in English and French 

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X. 

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