Bilingual Online Events Specialist

Who we are at VML, you won’t just do the best work of your career. You’ll leave your mark on some of the top brands in Canada. With more than 400 employees across our Montreal, Toronto, Vancouver offices, and another 28,000 in our 150+ offices in 60-plus markets around the world, VML is here to deliver unparalleled global, and local, brand experience (BX), customer experience (CX) and retail commerce (CO) creative solutions for clients – all powered by deep data, marketing technology, and platform prowess.

VML Marketing Coordinator Program is a large global community of approx. 400 employees sitting at the intersection of Microsoft Marketing and agencies teams.

We coordinate campaigns across Microsoft internal stakeholders, VML global Service Delivery Hub teams, and third-party agencies. Campaigns generate sales leads Microsoft then scores and processes according to their sales strategy.

Events is an expertise group within the MC Program responsible for coordinating and executing variety of Microsoft's global and local digital events.

About the job:

Marketing Coordinator Events manage end-to-end execution of event plans, including event preparation, registration, and execution.

Responsibilities:

Events Alignment & Planning

• Events planning & scheduling into system (facilities booking, speaker scheduling, catering booking, etc)
• Registration page set-up into system, registration and waitlist management, accessibility request management and event updates 

Events Preparation

• Coordinate dry-runs for speakers and moderators
• Content coordination and upload
• Outlook calendar holds
• Digital Teams link creation, video recording orchestration

Events Execution & Post-Events Activities

• Delivery of events in digital format
• Manage event escalation process, event cancellation comms as applicable
• Send post-event communications, handle post-event lead uploads and standard Americas post-event reporting
• Provide reporting and insights from the event

Required skills & competencies:

• Ideally 2+ years’ experience in execution of any marketing-related initiatives, incl. 1+ year experience in events management, project or account management role
• Fluency in both French and English
• High level of compliance with company rules & processes, e. g. personal data protection or brand guidelines
• Proven project management skills & experience, readiness to assume responsibility for own KPIs, track activities progress and meet critical deadlines
• Solid skills in Microsoft tools and software: Word, Excel, PowerPoint, Outlook, Teams
• Ability to simultaneously manage multiple events and activities, and ability to prioritize urgent and important tasks
• A strong team player with ability to establish working relations with culturally diverse internal and external partners
• Strong in problem solving skills and orientation to detail

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X. 

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