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Office Assistant

Poznań, Greater Poland Voivodeship, Poland

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. 

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.  Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work. 

Currently we are looking for a person who will join our Poznań office.

We welcome applications from individuals with diverse backgrounds and experiences, including those returning to work after a career break.

What you'll get to do:   

  • Receive, sort and distribute daily mail/deliveries  
  • Order and maintain office supplies and equipment      
  • Contact with other departments and vendors 
  • Greet visitors in a professional manner   
  • Support multiple company-wide and office events   
  • Provide other administrative support as necessary   

   What you should have:       

  • Availability to work min. 25 hours per week (working each day during the week, Monday-Friday)  
  • Availability to work onsite in our Poznań office (Nowy Rynek)
  • Experience as receptionist/assistant or various project team members (for random events)     
  • Great communication, organizational skills as well as attention to detail, and assertiveness     
  • Handling multiple requests from different individuals and departments     
  • Strong problem-solving skills and analytical abilities     
  • Good written and verbal communication skills in Polish and English (at least B2)      
  • Good knowledge of MS office    

What we offer:     

  • Salary depending on presented skills 31 - 33 PLN gross per hour (mandate contract)   
  • Cafeteria system (MyBenefit)  
  • Lunch compensation (Pyszne Pay)      
  • Luxmed VIP package  
  • Group insurance and travel insurance      
  • English lessons during work hours  
  • Modern office with ergonomic workstations, game room and fully equipped kitchen  

  

We are a part of VML Enterprise Solutions. Learn more about our us on dedicated social media: Instagram VML Enterprise Solutions, our LinkedIn page and YouTube channel. 

At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction. 

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X. 

When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

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I hereby acknowledge that VML Enterprise Solutions Sp. z o.o., Poznań (61-569), ul. Wierzbięcice 1A is authorized to process my personal data included in my job application including my name and surname, date of birth, contact details which I indicated, as well as information about my education, professional qualifications and previous work experience (where it is needed to confirm competences and experience), for the purposes of the current recruitment process,  

and being aware that I can withdraw my consent mentioned below at any time by submitting my withdrawal to privacy-tech-pl@vml.com and that the withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal:  

I hereby authorize VML Enterprise Solutions Sp. z o.o., Poznań (61-569), ul. Wierzbięcice 1A to process my other personal data included in my job application for the purposes of the current recruitment process. 

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I hereby authorize VML Enterprise Solutions Sp. z o.o., Poznań (61-569), ul. Wierzbięcice 1A to process my personal data included in my job application for the purposes of the future recruitment process. 

Agree to transfer personal data to other entities from the WPP Group

I hereby authorize VML Enterprise Solutions Sp. z o.o., Poznań (61-569), ul. Wierzbięcice 1A to transfer my personal data included in my job application to other entities from the WPP Group, including those indicated on our corporate website for the purposes of their current and future recruitment processes.

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Data Controller  

VML Enterprise Solutions Sp. z o.o., Poznań (61-569), ul. Wierzbięcice 1A is the controller of your personal data which you have given us for the purpose of the recruitment process. Information regarding your personal data processing for job position in Poland you can find in VML ENTERPRISE SOLUTIONS POLAND RECRUITMENT STATEMENT. You can contact the controller in the matters related to processing your personal data by an e-mail sent to privacy-tech-pl@vml.com

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