Office Assistant

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. 

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.  Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work. 

The Opportunity 

Launch your career as an Associate Office Assistant. This entry-level role offers structured guidance and direct mentorship, allowing you to quickly develop essential administrative skills and make an immediate impact in a supportive environment. If you're eager to learn, this is your chance. 

What You'll Get to Do: 

Office Administration & Communication: 

• Manage incoming calls and messages. 
• Greeting and direct visitors. 
• Sort and distribute mail. 
• Prepare meeting rooms and set up equipment. 
• Create and edit basic documents (letters, memos, reports). 

Team & Facilities Support: 

• Provide essential administrative support to the team. 
• Perform defined facilities and safety tasks. 
• Assist with basic team support. 

Event Assistance: 

• Offer basic support for events, including web searching. 

General Support: 

• Undertake additional tasks as assigned. 

What You Should Have: 

Availability: 

• Ability to work a minimum of 25 hours per week (Monday-Friday). 
• Availability to work onsite in our Poznań office. 

Experience & Skills: 

• Prior experience as a receptionist/assistant or as a project team member (for events) is a plus. 
• Excellent communication, organizational skills, attention to detail, and assertiveness. 
• Adept at handling multiple requests from various individuals and departments. 
• Strong problem-solving skills and analytical abilities. 
• Good written and verbal communication skills in Polish and English (at least B2). 
• Proficiency with MS Office. 

What we offer:    

• Salary depending on presented skills 31 - 35 PLN gross per hour (mandate contract - UZ)  
• Cafeteria system (MyBenefit) 
• Lunch compensation (Pyszne Pay)     
• Luxmed VIP package 
• Group insurance and travel insurance     
• English lessons during work hours 
• Modern office with ergonomic workstations, game room and fully equipped kitchen 

We are a part of VML Enterprise Solutions. Learn more about our us on dedicated social media: Instagram VML Enterprise Solutions, our LinkedIn page and YouTube channel. 

WPP (VML Enterprise Solutions) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X. 

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