Workplace Experience Coordinator

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. 

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.  Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work. 

We are VML Enterprise Solutions - a group of talented engineers, tech experts, and creators who combine our passions and contribute to the IT world. You may know us better as Wunderman Thompson Technology – in 2024 we changed our name, but at the same time, we remained a great team of people who deliver our best. We design, build, manage and run complex technology platforms and help our clients to benefit from our work and creativity.   

The opportunity:

Launch your career as a Workplace Experience Coordinator. This early-career role offers structured guidance and direct mentorship, allowing you to quickly develop essential administrative skills and make an immediate impact in a supportive environment. If you're eager to learn, this is your chance.  

What you’ll get to do:

Office Administration & Communication:  

• Manage incoming calls and messages.  
• Greeting and direct visitors.  
• Sort and distribute mail.  
• Prepare meeting rooms and set up equipment.  
• Oversee and manage our office supply inventory, including the procurement of necessary items,  
• Proactive Problem Solving 
• Reliable Office & Employee Support 

Team & Facilities Support:  

• Provide essential administrative support to the team.  
• Perform facilities and safety tasks.  
• Assist with team support.  

Event Assistance:  

• Oversees small-scale projects related to workplace improvements and internal employee branding initiatives 

General Support:  

• Undertake additional tasks as assigned.  

What you should have:

Availability:  

• Ability to work 30 - 40 hours per week (Monday-Friday).  
• Availability to work on site in our Katowice office.  

Experience & Skills:  

• Prior experience as a receptionist/assistant or as a project team member (for events)  
• Excellent communication, organizational skills, attention to detail, and assertiveness.  
• Adept at handling multiple requests from various individuals and departments.  
• Strong problem-solving skills and analytical abilities.  
• Good written and verbal communication skills in Polish and English (at least B2).  
• Proficiency with MS Office. 
  
  

What we offer:

• Salary depending on presented skills (mandate contract) 
• Cafeteria system (MyBenefit)  
• Lunch compensation (Pyszne Pay)      
• Luxmed VIP package  
• Group insurance and travel insurance      
• English lessons during work hours  
• Modern office with ergonomic workstations, game room and fully equipped kitche 

We are a part of VML Enterprise Solutions. Learn more about our us on dedicated social media: Instagram VML Enterprise Solutions, our LinkedIn page and YouTube channel. 

In compliance with Polish regulations, VML Enterprise Solutions is committed to fostering a transparent and ethical work environment. We encourage reporting of any potential irregularities or misconduct. For detailed information on our whistle-blower policy and reporting procedures, please refer to our dedicated document.

WPP (VML Enterprise Solutions) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X. 

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