Executive Assistant

At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition  (including breastfeeding) or any other basis as protected by applicable law.  

About us   

Founded in 2017, Wayve is the leading developer of Embodied AI technology.  Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.

Our vision is to create autonomy that propels the world forward.  Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving. 

In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future.

At Wayve, your contributions matter.  We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact.  

Make Wayve the experience that defines your career!  

Role Overview

We are seeking an exceptionally organized and proactive Executive Assistant (EA) to provide high-level administrative and strategic support to 1 to 2 members of our Leadership Team. This role requires strong judgment, discretion, and the ability to manage complex schedules, priorities, and communications in a fast-paced and dynamic environment. The EA will play a critical role in ensuring the smooth and efficient functioning of both executives’ offices, acting as a trusted partner and key point of coordination across teams.

Key Responsibilities

Executive Support

• Manage complex and ever-changing calendars, ensuring alignment of priorities and effective use of time.
• Coordinate travel arrangements, itineraries, visas, and accommodations, often across multiple time zones.
• Prepare agendas, briefings, and supporting materials ahead of meetings, ensuring the executives are always fully prepared.
• Attend key internal and external meetings when required, take accurate notes, and ensure action items are tracked and completed.
• Handle confidential correspondence, documentation, and data with the highest level of discretion.

Operational and Administrative Management

• Serve as the primary liaison between the executives and internal/external stakeholders.
• Maintain strong relationships with internal teams across People, Commercial, Finance, Legal, and Operations functions to facilitate seamless communication.
• Anticipate upcoming needs and proactively manage competing priorities, deadlines, and requests.
• Organize and manage logistics for leadership offsites, team meetings, and key company events.
• Support with budget tracking, expense management, and vendor coordination.
• Provide organizational support on special projects, presentations, and initiatives led by the executive(s) being supported.

Office and Culture Support (in collaboration with People Operations)

• Help drive team culture initiatives, recognition programs, and leadership communications.
• Assist with planning and execution of company-wide engagement events and leadership forums.
• Champion an inclusive, high-performance culture through proactive coordination and communication.

Skills and Qualifications

Essential

• Proven experience as an Executive Assistant or similar role supporting senior executives, ideally within a fast-paced, growth-oriented organization.
• Exceptional organizational and time management skills, with the ability to handle multiple priorities under pressure.
• Strong written and verbal communication skills; able to draft and review professional correspondence and presentations.
• High level of discretion and integrity when dealing with confidential information.
• Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar), and familiarity with collaboration tools such as Slack, Notion, and Asana (or similar).
• Strong problem-solving ability, adaptability, and resourcefulness.
• Demonstrated ability to build relationships and work collaboratively across teams and functions.

Preferred

• Familiarity with events planning and managing projects.
• Experience supporting multiple senior leaders simultaneously.

Personal Attributes

• A calm, professional, and approachable demeanor.
• A proactive mindset with a “no task too small” attitude.
• Strong emotional intelligence and ability to read situations and people effectively.
• Highly dependable with impeccable attention to detail.
• Thrives in ambiguity and demonstrates sound judgment in high-pressure environments.

Reporting Line

• Reports directly to the EA Team Lead.
• Collaborates closely with other Executive Assistants, the People team, and the Commercial Operations team.

Location

• Based in London HQ with flexibility for hybrid working.
• Occasional travel may be required to support offsite meetings and events.

We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you’re passionate about self-driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply.

For more information visit Careers at Wayve. 

To learn more about what drives us, visit Values at Wayve 

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DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.