Executive Assistant

About Us

At We., we've spent decades at the intersection of technology and humanity, bridging the gap between what businesses create and how people experience those creations. We've learned that beneath even the most unruly situations — whether it's a global crisis, an emerging technology, or a sweeping organizational change—lies a simple human need. That need could be for trust, connection, safety, or a sense of purpose. But it’s always there. And it is only by uncovering these truths that we can make real, meaningful progress.

About the Role

Executive Assistants provide dedicated support to one or more Sr. Executives (SVP+) with email management, calendaring, travel, internal correspondence on the executive’s behalf, expense reports, team and document organization and calls, meetings and events. 

They are creative administrative problem solvers and are great at thinking on their feet using strategic foresight and bringing a point of view. They are objective and discreet with sensitive information, diplomatic and have a proven track record of managing a variety of stakeholders with the utmost professionalism. They are calm under pressure, juggling multiple priorities simultaneously and provide excellent support across the agency.

Executive Assistants are organized and proactive, anticipating the needs of executives and team, and get ahead of questions. They work independently and know how to effectively collaborate with others across the agency to get the job done, while managing many priorities in a productive way. They’re able to manage multiple projects simultaneously, at times under pressure, and still deliver quality work. Their communication is organized, professional and concise, manage moderate levels of stress and can effectively work through conflicting issues independently.

Responsibilities

• Dedicated support/partnership to one or more Sr. Executives (SVP+) including e-mail inbox support and/or management, calendar management, travel and expenses and correspondence on behalf of executive
• Provide others (e.g., influencers, prospective clients, team) with relevant information and resources on a reactive or proactive basis, follow-up at executive’s direction
• Provide insight and additional context when necessary to assist in Executive’s decision-making
• Act as key contact for/to executive while traveling, facilitate day-to-day contact via email and phone with team, the clients and influentials on executive’s behalf; model the executive’s high level of professionalism and customer service
• Understand the deadline-driven and detail-oriented nature of the client and influentials’ business to provide value-added service and enhance the executive’s relationships
• Own logistics new business presentations, marketing sponsorships, team building, etc. manage and secure key dates, and locations, including directions, and verifications, catering, transportation, lodging, dining reservations, venue resourcing, confirming attendance with participants, liaison with the internal teams ensuring the events success
• May include reporting items, e.g., pulling, and analyzing reports on budgets, timesheet and compliance.
• Manage non billable team subscription purchasing
• May research relevant or industry-specific data and information. Drafting/composing reports and editing/proofreading, as necessary

Qualifications

• 5+ years equivalent level of experience, preferably in a similarly fast paced and demanding environment
• Knowledge of Microsoft office suite, including Teams, Word, Excel and PowerPoint
• General knowledge of AI capabilities; willingness to learn and develop an understanding of how AI can be included in day-to-day work

Preferred Qualifications

• Strong grammatical and proofreading skills
• Strong organizational and prioritization skills
• Strong presentation and communication skills
• Adept at creative problem solving
• High degree of confidentiality in all aspects of role
• Exceptional diplomacy and a proven ability to manage a variety of stakeholders
• Must be able to work more than 40 hours per week on occasion

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Benefits

As part of our commitment to the success and well-being of our team, regular employees working 20 hours or more per week are eligible for the following benefits:

• Comprehensive benefits program including medical, dental, and vision coverage
• Pretax accounts including HSA (company match), Medical & Dependent Care FSA
• Generous time off including PTO, Holidays, Annual Wellness Break, Summer Fridays and Personal Days
• Short & Long-Term Disability, paid by company
• Parental Leave, up to 12 weeks for birthing and non-birthing parent
• Caregiver Leave, up to 2 weeks to help eligible family member with serious health condition
• Community Engagement, up to 24 hours
• Bi-annual Wellness Credits, up to $300 per year
• Support with home office equipment
• Monthly Technology Credit (to offset internet / phone costs)
• 401(k) Traditional and Roth options with company match
• Learning and Development Programs for our employees

Equal Opportunity: We. provides equal employment opportunity and does not discriminate against an employee or applicant because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity or expression, marital status, or other legally protected class status.

Diversity and Inclusion: We. values a diverse and inclusive workforce and is committed to creating a workplace where everyone thrives. We promote an atmosphere in which diversity of people and ideas are welcomed and valued. Diversity includes differences in race, religion, gender identity or expression, age, lifestyle, ethnic background and sexual orientation as well as differences in experiences and ideas.

North America non-remote employees are required to come into the office 3 days a week.