IVF Coordinator, RN

We are a mission-driven fertility clinic platform that will leverage technology and innovation to provide a best-in-class care experience. The company seeks to be the fertility clinic of choice for patients who are not satisfied with the experiences or outcomes of the available providers in their specific geographies (if there are any providers in their geographies at all). The result will be a national network of branded clinics that attracts thousands of IVF patients annually. We intend for the business to redefine the ART treatment experience, eventually contributing to solving the significant disparity between the number of patients who seeking ART, and the number who have access to the procedures due to inefficiently managed clinics and the limited numbers of REIs nationally. 

About Us

Wellnest Fertility is driving the next-generation fertility care movement, fundamentally changing how fertility services are practiced, delivered, and experienced. 

About the IVF Coordinator, RN:
As a IVF Cycle Coordinator at Wellnest Fertility, you will be an integral part of the patient experience, guiding individuals and couples through their fertility journeys with care and support. Your primary responsibilities include overseeing IVF cycle coordination, conducting patient education, and facilitating comprehensive cycle planning for treatments such as IVF, FET, and egg freezing. This role is patient-facing, requiring a compassionate and organized professional dedicated to exceptional care.

Location: Please note, this position requires physical onsite presence at our Ogden, UT clinic. This role will start as remote and transition to onsite in January 2025.

Role Responsibilities:

Patient Care + Cycle Coordination

• Act as the primary point of contact for patients throughout IVF, FET, and Egg Freezing cycles, providing support, education, and compassionate guidance.
• Coordinate logistical aspects of fertility cycles, including medication management, ultrasound scheduling, and laboratory procedures to ensure alignment with each patient’s personalized treatment plan.
• Conduct patient education sessions to cover the IVF process, medication protocols, and post-procedural care, providing clear and empathetic communication.
• Collaborate closely with healthcare providers, embryologists, and the clinic’s interdisciplinary team to streamline patient treatment timelines and ensure seamless care.
• Serve as a resource for patients, addressing concerns and answering questions throughout their fertility journey.

Administrative Support + Clinical Collaboration

• Utilize Electronic Health Records (EHR) systems to track patient cycles, ensuring compliance with all documentation and regulatory requirements.
• Coordinate patient appointments, diagnostic tests, consultations, and procedural visits, keeping detailed records and maintaining accurate schedules.
• Work collaboratively with internal clinic staff to facilitate efficient communication, support patient satisfaction, and uphold clinical standards.
• Perform phlebotomy as needed for patient diagnostic testing (certification preferred), ensuring patient comfort and procedural efficiency.
• Participate in ongoing training and staff meetings to stay updated on fertility protocols, quality standards, and clinic best practices.

Requirements:

• Active, unencumbered Registered Nurse (RN) licensure in the state where the clinic is located.
• Minimum of 2 years of experience in a Reproductive Medicine setting, preferably with experience as an IVF or Cycle Coordinator.
• Proficiency in EHR systems, Google Workspace, and familiarity with general computer applications.
• Excellent interpersonal and communication skills, with a compassionate, patient-centered approach to care.
• Ability to multitask and manage patient workflows effectively within a dynamic clinical environment.
• Phlebotomy skills (certification preferred) for drawing blood for diagnostic testing.
• Strong attention to detail and adherence to regulatory requirements and quality standards.
  

We take into account an individual’s qualifications, skillset, and experience in determining final salary. This role is eligible for medical/dental/vision insurance, short and long-term disability, life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays. 

Beyond the paycheck:  

As an early employee, you will be a critical part of our core team and influence the direction of the company. We offer competitive compensation, early-stage equity, a full suite of benefits, and we will invest in your career development.