Job Application for Gyn Onc Administrative Coordinator - Full Time

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Job Title: GynOnc Administrative Coordinator

About Us

At West Cancer Center, we are committed to delivering exceptional, patient-centered care through collaboration, innovation, and compassion. Our teams work together to ensure patients receive seamless access to high-quality oncology services while supporting providers with the resources needed to deliver outstanding care.

Position Overview

The GynOnc Administrative Coordinator is responsible for the day-to-day coordination of administrative, operational, and scheduling activities for Gynecologic Oncology providers. This role serves as a central point of communication and coordination among providers, nursing staff, medical assistants, administrative teams, schedulers, surgery schedulers, and external partners.

The Coordinator ensures the seamless execution of provider schedules, including clinic, surgery, rounding, and call coverage, while managing meetings, travel, and departmental requests. This position requires strong organizational skills, sound judgment, and the ability to manage multiple complex workflows simultaneously to support efficient operations and high-quality patient care delivery.

Key Responsibilities

Coordinate provider schedules, including clinic templates, surgical block time, rounding assignments, and on-call coverage in collaboration with administrative assistants and surgery schedulers
Collaborate with surgery schedulers and clinical teams to align clinic and surgical schedules
Monitor scheduling requests, cancellations, conflicts, and schedule changes, ensuring timely resolution and communication
Assist with optimizing provider utilization and schedule efficiency
Serve as a liaison between providers, nursing staff, medical assistants, administrative staff, and scheduling teams
Interface with external facilities, referring providers, and hospitals to support coordinated patient care
Facilitate communication across interdisciplinary teams to ensure operational effectiveness
Coordinate meetings, calendars, and provider commitments in partnership with administrative assistants
Confirm and coordinate provider travel logistics
Track, prioritize, and delegate administrative and clinical requests as appropriate
Support coordination of surgical cases and ensure schedule alignment with surgery schedulers
Ensure necessary documentation is communicated to appropriate teams
Manage competing priorities while maintaining accuracy and attention to detail
Identify workflow gaps and escalate issues to the appropriate leader for resolution
Support patient scheduling coordination, including both clinical and clerical requests
Maintain confidentiality, professionalism, and a patient-centered approach in all interactions
Perform all other duties as assigned

Qualifications

Education & Experience

Required:

Associate degree; OR one year of undergraduate education; OR equivalent combination of education and experience
Zero to three (0–3) years of related experience
Excellent organizational and follow-up skills
Strong verbal and written communication skills
Strong problem-solving abilities and attention to detail
Ability to organize and prioritize work assignments in a fast-paced environment
Ability to manage multiple priorities simultaneously
Ability to analyze situations and respond in a timely manner
Ability to work effectively within multidisciplinary teams
Ability to establish and maintain effective working relationships throughout the organization
Proficiency in basic computer applications, including word processing and email

Work Environment & Physical Demands

Typical clinical environment with a quiet noise level
Ability to walk, sit, and use hands and wrists for extended periods of time
Ability to read and understand documents such as safety rules, operating instructions, procedure manuals, and correspondence
Ability to write routine reports and correspondence and effectively communicate information to employees, customers, and vendors
Ability to perform basic mathematical calculations using units of currency, weight, volume, and distance
Ability to apply common-sense understanding to carry out detailed written and verbal instructions
Ability to resolve routine problems involving several variables
Some travel may be required

Why West Cancer Center is a Great Place to Work

Meaningful Impact: Play a direct role in supporting patients through one of the most challenging times of their lives.
Collaborative Culture: Work alongside a multidisciplinary team of dedicated professionals committed to improving cancer care.
Professional Development: Benefit from ongoing training, educational resources, and growth opportunities.
Mission-Driven Environment: Be part of an organization guided by compassion, integrity, and innovation.

No nights, weekends, or holidays. Comprehensive benefits package.

Join Us

If you are an organized, detail-oriented professional who thrives in a collaborative healthcare environment and enjoys coordinating complex schedules and operations, we encourage you to apply for the GynOnc Administrative Coordinator position at West Cancer Center.

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Gyn Onc Administrative Coordinator - Full Time - Wolf River

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