Job Application for Data Coordinator - Full Time - Wolf River at West Cancer Center

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Job Title: Data Coordinator

About Us

At West Cancer Center, we are dedicated to providing compassionate, patient-centered care while advancing groundbreaking research. Our team fosters collaboration, innovation, and professional growth, ensuring that every role contributes to making a difference in patients’ lives. Join us in our mission to provide comprehensive support to those navigating the challenges of cancer treatment.

Position Overview

The Data Coordinator (DC) plays a key role in managing clinical trial data by working closely with Sponsors/CROs, investigators, research coordinators, and other internal departments. This position is responsible for accurate and timely completion of case report forms (CRFs), resolution of data queries, and collaboration during monitoring visits. This role requires a high level of professionalism, strong attention to detail, and adherence to confidentiality standards in all internal and external interactions.

Key Responsibilities

Manage site data for all West Clinic study subjects
Complete CRFs (electronic and paper) using scanned source documents or direct EMR access
Generate and follow up on queries for missing information; contact sites every 7 days until resolved
Schedule and oversee sponsor monitoring visits
Review CRF entries for accuracy before monitoring visits
Communicate with site personnel to resolve outstanding issues
Meet with monitors during visits to complete CRF corrections
Maintain subject screening/enrollment logs as directed
Prepare for potential study audits
Serve as liaison between coordinator, monitor, and regulatory affairs
Attend investigator meetings and sponsor/CRO visits as needed
Participate in internal and external meetings, including with project management and regulatory teams
Develop timelines based on project priorities
Promote professionalism and maintain confidentiality
Collaborate with internal and external stakeholders
Perform other duties as assigned

Qualifications

Education & Experience

Bachelor’s degree OR
Three years of relevant experience in healthcare or clinical research OR
Equivalent combination of education and experience
Preferred: Medical terminology and health information management experience

Skills & Abilities

Strong verbal and written communication skills
Excellent organizational and time management abilities
Proficiency in Microsoft Word and Excel
Ability to understand medical documentation (e.g., physician notes, pathology reports)
Capacity to manage multiple projects simultaneously
Strict adherence to confidentiality standards
Positive customer service and teamwork orientation
Self-motivated and detail-oriented
Strong understanding of GCP/ICH guidelines and FDA regulations
Analytical and problem-solving skills
Comfortable with standard math operations and data interpretation
Physically able to sit, stand, walk, and lift up to 25 lbs
Willingness to travel as required

Why West Cancer Center is a Great Place to Work

Meaningful Impact: Play a direct role in supporting patients through one of the most challenging times of their lives.
Collaborative Culture: Work alongside a multidisciplinary team of dedicated professionals committed to improving cancer care.
Professional Development: Benefit from ongoing training, educational resources, and growth opportunities.
Mission-Driven Environment: Be part of an organization guided by compassion, integrity, and innovation.

Comprehensive benefits package. No nights, weekends, or holidays.

Join Us

Take the next step in your career and become part of a team that is making a real difference. If you’re passionate about data quality, clinical research, and supporting life-changing cancer care, apply now to join West Cancer Center as a Data Coordinator.

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Data Coordinator - Full Time - Wolf River

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