Budget Assistant

WestCoast Children’s Clinic, located in Oakland, California, is a non-profit community psychology clinic that provides mental health services to Bay Area children, youth and families. Working at WestCoast Children’s Clinic means being part of an organization that is client-centered, trauma-informed, collaborative, and committed to justice and equity. 

The Non-Profit Budget Assistant provides essential support to the Budget Manager and the Finance department by assisting in budget preparation, monitoring expenditures, maintaining financial records, and ensuring compliance with organizational policies. The Budget Assistant plays a key role in ensuring accurate record-keeping, data entry, and report generation, and is vital in helping the organization achieve its financial objectives and maintain fiscal responsibility.

Key Responsibilities:

• Inputting budget data, tracking expenditures, and maintaining accurate financial records using relevant software and systems. This may involve reconciling differences, verifying accuracy, and making corrections as needed. 
• Assisting in preparing budget documents, forecasting, and analyzing financial data - involves collating information, creating reports, and supporting budget review processes. 
• Analyzing budget variances between approved budgets and actual expenditures, may involve identifying significant deviations, explaining variances, and recommending corrective action.
• Providing technical support and guidance on budget-related software, systems, and processes - for example, troubleshooting issues, training users, and ensuring efficient use of financial tools. 
• Additional duties may include special projects and/or additional duties requested by the Director of Finance and/or CFO.

Qualifications:

• Bachelor’s degree in Accounting or Finance 
• Minimum two years of experience in accounting, preferably in the non-profit sector
• At least two years of financial analysis experience
• Experience with computerized accounting ledger systems, preferably Abila MIP

Competencies (skills, abilities & knowledge):

• Knowledge of nonprofit accounting, including knowledge of OMB Circular A-122
• Knowledge of payroll processes
• Understand and apply Generally Accepted Accounting Principles (GAAP) in financial accounting activities
• Teamwork and collaboration skills
• Familiarity with grant management 
• Strong work ethic and commitment to accuracy
• Proficiency with MS Office, including advanced capabilities with Excel
• Organized and ability to manage multiple processes
• Strong communication skills

Position Details and Compensation:

This is a full-time, exempt position, and operates in a hybrid office environment. Occasional evening or weekend work may be required to meet deadlines. Starting salary: $75,000 (depending on experience), and includes competitive benefits and compensation package, 403b and performance-based compensation plans.

Why work here?

-Be part of a compassionate, driven team that is social justice-focused: We have Staff Affinity Groups such as Staff of Color, LGBTQ+, Equity and Inclusion, Health and Wellness, and more!

-Make a difference for the Bay Area’s most vulnerable populations: We serve hundreds of vulnerable kids and their families each year to create positive changes in their lives!

-Access a growth-oriented learning community: As a Joint Commission Accredited agency, we are dedicated to providing the highest standard of care, and offer extensive clinical trainings and seminars led by field experts. 

We also offer:

• Annual incentive compensation and retirement plan contribution
• 100% Employer paid medical (base plan, Kaiser HMO), dental, vision, life insurance, and long-term disability coverage for full-time employees
• Variety of medical plan options including a variety of carriers and types of plans
• 403b retirement plan with ROTH and 403b contribution options
• Flex-spending options - Medical, Dependent Care and Commuter Plans
• 15 days paid time off per year (equivalent to 3 weeks), 12 Paid Holidays, plus Self-Care Leave (additional PTO accrual with increased years of service)

Join us and make a difference in the lives of vulnerable children and families in the Bay Area.  

WCC is passionate about leading and encouraging open conversations around race, gender, power, and privilege and how these impact community mental health. We are an equal opportunity employer. We are committed to diminishing the influence of privilege and discrimination in our field and our workplace, whether due to differences concerning age, citizenship, color, disability, marital or parental status, race, religion, gender, or sexual orientation.