Billing Specialist

Whitestone Associates, Inc. is a 100% employee-owned Geotechnical and Environmental consulting firm with offices throughout the eastern United States. We are committed to building a collaborative team environment where employee-owners are encouraged to grow professionally, take on meaningful responsibility, and contribute to the continued success of the organization.

This is a fully in-office, on-site position.

Key Responsibilities:

• Generating high-volume monthly client invoices for professional services rendered, including billable time and project expenses;
• Performing Work-In-Progress (WIP) billing activities by reviewing unbilled time, expenses, and project costs and ensuring eligible WIP is accurately captured on monthly client invoices;
• Coordinating with project managers and other internal stakeholders regarding billing requirements, invoice changes, adjustments, and client-specific billing needs;
• Handling customer billing inquires and assist with the resolution of invoicing discrepancies and disputes;
• Assisting with accounts receivable follow-up activities as needed; and
• Preparing weekly and monthly invoices, project spreadsheets, and cover sheets.

Qualifications:

• Minimum of 1 year of experience working in a high-volume time and expense billing environment, preferably within a professional services organization;
• Experience within the AEC industry, or related professional services industry highly preferred;
• Some college experience preferred, but not required;
• Excellent written and verbal communication skills;
• Proficiency with MS office, including Outlook and Excel;
• Ability to learn new skills and software quickly; and
• Experience with Deltek Vantagepoint a plus.

Benefits:

Benefits eligibility is dependent on full-time employment status.

• Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health & Dependent Care Flexible Spending Accounts
• Traditional & Roth 401K Plans with Company Match
• Long Term & Short Term Disability Insurance
• Company-Sponsored Life & AD&D Insurance
• Multiple AFLAC Insurance Products
• Pet Insurance
• Identity Theft Protection
• Group Legal Plan
• Multiple Corporate Discount Programs
• Employee Assistance Program (EAP)

Whitestone Associates, Inc. is an Equal Opportunity Employer and does not tolerate unlawful discrimination in its employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law. Whitestone does not tolerate harassment or discrimination based on any protected characteristic. All complaints of harassment are taken seriously and will be investigated promptly and thoroughly.