Sales & Events Coordinator

About WideOrbit:

Say hello to a Wider World. WideOrbit helps media companies do more business by making it easier to buy and sell advertising. We build the one software platform that ties everything together – TV, radio, and digital ad sales, from pitch to payment. Chances are if there’s an ad on your local TV or radio station, over-the-air or streaming, our technology helped put it there. Our customers include NBCUniversal, ABC/Disney, Fox, Paramount, AMC, TelevisaUnivision, Audacy, and many more industry leaders around the world. In February 2023, WideOrbit became a part of Lumine Group, a Canadian listed company which in turn is a part of the Constellation Software Inc. (CSI) ecosystem, a multi-billion dollar global public company. 

At WideOrbit, we make preserving our inclusive environment an ongoing priority, empowering team members to contribute at every level, in every function. We hire high-energy innovators who value diversity, unafraid to wield their passion and expertise to advocate for our customers and each other. At WideOrbit, you’ll make a difference and see your impact every day, while learning, growing, and enjoying what you do!

Job Description:

WideOrbit is looking for a highly organized and detailed-oriented Sales & Marketing Coordinator who is enthusiastic about being the face of our New York City corporate headquarters. This person will thrive in a fast-paced and demanding environment. In this role, you’ll collaborate with various teams across WideOrbit including Marketing, Sales, Product, IT, HR, and Leadership to bring our company and sales meetings and events to life. 

Here is what success will look like: 

• Work functionally to help plan, research, prep, and coordinate logistics for a variety of meetings and events in our NYC office.
• Act as the point of contact, track, organize, and maintain inventory of company branded merchandise and marketing materials, ensuring availability for events and sales needs.
• Collaborate with Events and IT teams to help prepare materials and shipments for the 40+ various conferences and offsite events.  
• Prepare meeting spaces (office/rooms) by ensuring proper IT setup, arranging necessary supplies, coordinating food and beverage orders, and addressing any additional requirements to support successful meetings and events.
• Attend meetings (as needed) and capture action items and meetings notes.
• Support daily office functions such as greeting visitors, managing office amenities, including overseeing vendor relationships and orders, ensuring timely maintenance, replenishment of supplies and food, handle incoming and outgoing mail, including sorting, scanning, and distributing it to the appropriate recipients.
• Help oversee the closure of our current NY office (Chelsea Area) and coordinate the transition to our new NY office location (100 Park Avenue).
• Be present in the NYC office 3 days a week (or more if there are events and meetings)
• Assist with various ad-hoc Sales & Marketing projects 

 To thrive in this role, we’re looking for: 

• Bachelor’s degree or equivalent experience in event planning, office management, or related field.
• 1+ years of experience in a relevant role, ideally with exposure to sales and/or marketing functions.
• Proven ability to handle multiple projects and events simultaneously, with both on-site and remote coordination experience.
• Strong attention to detail, with an ability to anticipate team needs and proactively address them.
• Strong organizational skills with a focus on efficiency and problem-solving.
• Excellent verbal and written communication skills, with a professional and customer-service-oriented approach.
• Flexible and adaptable to changing demands, with a "can-do" attitude and willingness to step into new tasks when required.
• Ability to work independently and collaboratively, managing multiple priorities and meeting deadlines.
• Occasional travel required (up to 20%) for events set up and support.
• Willingness to maintain a flexible work schedule based on business needs.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 20 pounds at times. 

Location:

This position will be based in our New York City, office (HQ), which is located just south of Grand Central at 100 Park Avenue.

Pay Range: 

$55,000 - $60,000

Compensation:

The compensation range listed, and general description of other compensation and benefits will apply to this position.  Various factors are considered to determine compensation ranges including market data, location, experience, qualifications, and skills. WideOrbit reserves the right to pay more or less than the salary and benefit information posted. 

Benefits & Perks:

Besides a great work environment with smart and friendly coworkers, access to leadership and knowledge about how your work impacts company success, here are some of our benefits and perks:

A competitive salary, health insurance, sabbatical leaves, great vacation package, work/life balance, life event benefits, casual work attire, stocked café, 401(k) match, and plenty of opportunities to grow! 

We are committed to treating all applicants fairly, WideOrbit is an equal opportunity employer that prohibits unlawful discrimination based on race, color, religion, sex, national origin, age, physical or mental disability, medical condition, sexual orientation, marital status, military or veteran status, gender identity and expression, genetic information, or any other factor protected by law. Additionally, we consider qualified applicants whose histories are impacted by our justice system, consistent with applicable federal, state, and local law.