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Operations Admin

Culver City, CA

Wild Card Creative Group 

Wild Card Creative Group is a Worldbuilding Agency focused on ONE mission: the advancement of storytelling

  • We have a content innovation studio that uses insights to identify an audience & how to immerse them into a world. These are then turned stories into participation-first content and experiences (social campaigns, original content, experiential, etc.)
  • We create the opening line (trailer, a/v assets), the moment that invites the audience into the story.

Purpose

The primary focus of the Operations Admin role is to assist in tracking the status of all Editorial projects at all times and is comfortable reporting it out on the fly with a high standard for data integrity. This person works cross-functionally communicating with stakeholders regarding project timelines. The Operations Admin will work and collaborate closely with operations, finance, talent operations and producer departments.  The ideal candidate is a team player and self-starter that desires to work at a company that values a creative team atmosphere within an operational focus. They are self-motivated, proactive, quick-thinking, flexible, thorough and able to juggle many tasks and responsibilities at once with a strong emphasis on organization and an unwavering attention to detail at all times. This is a very demanding position that requires someone who is an effective communicator, positive thinker and is able to show good judgment and initiative. This role is hybrid and will be required to be onsite in Culver City 3-4 days a week.

 

Job Responsibilities

  • Updates & maintains tracking of project timeline throughout the day
  • Helps manage daily office assignments for employees working onsite
  • Chases down internal stakeholders to ensure all timelines are accurate and bubbles up any issue to COO & Producers
  • Ensures all project information is documented, organized and reportable within internal tracking system(s)
  • Confirms handoff from Producer to AE team for all final preps to client, tracks handoff
  • Knows minute by minute status of all projects
  • Assisting producers with determining production and finishing project timelines, when requested
  • Assists COO & Sr Director, Operations with tracking assigned projects based on internal availability, workload and priority
  • Maintain high security standards, in partnership with engineering, while working in a high volume, fast paced environment 
  • Working closely with Sr Manager, Operations for award spot documentation and submission
  • Tracks ‘Sent Spots’ alongside Finance team
  • Works closely with finance team on timesheet project tracking for editor timesheets

 

Qualifications

  • Exceptional organizational skills
  • Exceptional written and verbal communication skills
  • Assertive and tactful with dealing with difficult and diverse personalities
  • Constantly searching for optimization of processes and workflows with a data driven approach
  • Must be team oriented
  • Must be able to quickly pick up on workflows and procedures
  • Must be able to work quickly and efficiently in a high energy environment
  • Ability and willingness to work overtime with little or no notice
  • Meticulous, collaborative, patient, level headed, able to work well under pressure and maintain a positive attitude

 

Pay Range

$20-22/hour USD

Pay Range

$20 - $22 USD

 

 

Disclosures:

In order to adjust to changes in our business, it may become necessary to add, remove or modify certain duties and responsibilities, or to reassign you to another job position. From time to time you may be asked to work on special projects or to assist with other work. Your cooperation and assistance in performing such additional work is expected. Wild Card is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We strive to encourage and support all of our current and prospective employees to achieve their highest potential. No job applicant will receive less favorable treatment on any basis when applying for a career with our team.

EEO Poster 

E-Verify: Right to Work
Our company participates in E-Verify. E-Verify is a program that electronically confirms a candidate’s eligibility to work in the United States after completing the Employment Eligibility Verification (Form I-9). The information provided on the Form I-9 is compared to the records contained in the Social Security Administration and Department of Homeland Security (DHS) databases. This helps employers verify the identity and employment eligibility of newly hired employees.
 
Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

 

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