Back to jobs
New

Creative Coordinator

Culver City, CA

We are Wild Card

Born in Hollywood, we know what stories move audiences – and how to bring brands into the action.

We connect brands with global markets, crafting high-impact experiences through a blend of creativity and data on screen, in-game and beyond. 

Every moment is an opportunity to build genuine connections, because everyone wants to be part of a great story.

Purpose

The creative coordinator will take part in both the creative and logistical tasks for the creative department. As a coordinator, you’re primarily responsible for assisting the AV producing team primarily with scheduling and project management. As cuts begin to pile up and versions start to blur together, you’ll need to keep everybody on track and on the same page to avoid misunderstandings. You’ll also need to be comfortable enough with the overall production workflow to step in wherever and whenever you’re needed. No two days will be the same, so staying both adaptable and proactive will be key to succeeding in this role. The ideal candidate is proactive and excited to grow, has a degree in English/Screenwriting, is a movie and content junkie, and has previous executive assistant experience.

 

Job Responsibilities

  • Coordinate with all internal departments (music, graphics, writers, editors, AEs, etc.) to handle the needs and requests of the team
  • Professionally interface with external clients to schedule calls, coordinate media assets, and handle postings
    • Ability to take detailed notes during client calls as you will often have to reference them later on
  • Assist in project setup and overall asset management
  • Master the details of a project such as job number and bin organization, and guide the departments through these details as needed
  • Responsible for client gifts, award logs, and holiday card management
  • Regularly check in with editors to discuss creative, be sure they have everything they need (GFX, music, copy, etc) and to make sure they are on schedule
  • Watch down spots to ensure quality control
  • Send editors their changes - type up detailed breakdown of the changes then discuss to minimize any confusion and make sure everything makes sense
  • Feature Notes - take detailed notes of any dialogue and/or scenes that might come in handy for a trailer or TV spot.
  • Booking scratch and paid voiceover for films on a weekly, if not daily basis
  • Tracking down soundalikes to fit the trailer or TV spot
  • Work with Production Assistants on scheduling meals for employees and clients QC smaller projects when requested
  • Participate in the creative process including writing, editorial notes, graphics feedback, etc.
  • Must ensure that all administrative needs are met, like time sheets and related projects
  • Prepare creative materials for meetings, including transcripts, posters, trailers, TV spots and any other items that may need to be prepared days ahead of time, and sometimes last second
  • Provide duties using Google suite, word, excel including calendar/scheduling, travel and expenses, filing and covering heavy phones
  • Assist in administrative duties, including: tracking creative deadlines for all AV projects
  • Organize and update Digital Assets like Quicktimes, PDF’s and other creative files
  • Coordinate with Creative Operations department for all a/v dubbing requests
  • Distribute and organize creative materials
  • Upkeep and maintain electronic and file log of all outside vendor agency materials and competitive advertising content
  • Handle confidential information and materials regarding not-yet released films
  • Become familiar with details of campaign in order to become a team participant
  • Interact with department employees to facilitate the completion of all duties and responsibilities

 

Required Skills

  • 1 year experience as an Creative Coordinator supporting trailer editorial campaigns preferred
  • Familiarity with MS Office and Google Suite
  • Proactive and effective communication skills Incredible organization with a keen eye for detail
  • Quick thinker and multi-tasker who works best under pressure
  • A passion for entertainment marketing
  • Must understand the post-production creative and workflow process
  • Availability to work overtime with little or no advance notice
  • A positive and easygoing team player
  • Experience with file transfer services (Pix, Aspera, Wiredrive, etc) and familiarity with graphics terminology are a plus!
  • Ability to work from home and communicate with team electronically

Pay Range

$25 - $25 USD

 

 

Disclosures:

In order to adjust to changes in our business, it may become necessary to add, remove or modify certain duties and responsibilities, or to reassign you to another job position. From time to time you may be asked to work on special projects or to assist with other work. Your cooperation and assistance in performing such additional work is expected. Wild Card is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We strive to encourage and support all of our current and prospective employees to achieve their highest potential. No job applicant will receive less favorable treatment on any basis when applying for a career with our team.

EEO Poster 

E-Verify: Right to Work
Our company participates in E-Verify. E-Verify is a program that electronically confirms a candidate’s eligibility to work in the United States after completing the Employment Eligibility Verification (Form I-9). The information provided on the Form I-9 is compared to the records contained in the Social Security Administration and Department of Homeland Security (DHS) databases. This helps employers verify the identity and employment eligibility of newly hired employees.
 
Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

 

Create a Job Alert

Interested in building your career at Wild Card Creative Group? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Wild Card Creative Group’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.