Accounts Payable Specialist

Position Summary
The Accounts Payable Specialist is a key member of the Finance department and works collaboratively with the team. This role is responsible for ensuring that invoices are entered and paid accurately, timely, and in accordance with company procedures and policies. Additional activities include invoice receiving, processing, and verification of invoices.

Essential Position Functions

• Prepare, input, and process all vendor invoices and other information required for weekly check processing for multiple internal companies.
• Audit and review invoices for discrepancies and appropriate authorization. Review questionable invoices.
• Research and resolve vendor issues and reconcile vendor statements.
• Responds to vendor calls regarding payment questions and works closely with departments on problem solving and reconciliation.
• Prepare, input and process manual checks on an as needed basis, including follow up procedures, including but not limited to ensuring proper inclusion in regular accounts payable processing and reports.
• Setup and maintain vendor records in compliance with company policy.
• Maintenance of accounts payable and related electronic records in neat and organized manner for easy retrieval of documents as needed.
• Timely and accurate reconciliation of vendor statements to systematic vendor records.
• Review and research outstanding AP credit balance invoices for reimbursement.
• Maintain confidentiality in accordance with company policies, with respect to employee’s and financial information.
• Work in conjunction with other accounting department staff to accurately capture monthly AP accruals.

Education and Experience
Associates degree in Accounting, Finance, or similar field or equivalent professional experience, preferred but not required. 3 to 5 years of Full Cycle Accounts Payable experience. Demonstrated understanding of fund accounting, accounting systems, and generally accepted accounting principles (GAAP). Strong foundation in accounts payable processes, procedures, and reporting requirements. Proficient with accounting software systems, and MS Office applications; particularly Word, Outlook, and Excel. Ability to build partnerships and work in a collaborative environment.

Knowledge of:

•    General knowledge around accounts payable and AP methods and procedures.
•    Proficient with accounting software systems, and MS Office applications; particularly Word, Outlook, and Excel.
•    Creative problem solving and analytical skills.
•    Basic understanding of payables impact to the GL and financial statements.

Compensation

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to education, job-related knowledge/skills, experience, geographical location, and internal equity.  

This position is also eligible for incentive pay in accordance with the terms of the Company’s plan.

Company Benefits

Willamette Dental offers the following benefits for this position, subject to applicable eligibility requirements: medical, dental and vision insurance, tuition reimbursement, flexible spending accounts, 401(k) retirement plan with 5% match, accidental death and dismemberment insurance, life insurance, voluntary disability insurance, commuter benefits, two complimentary pairs of Fig scrubs (clinical roles), and employee assistance program.

Paid Time Off (PTO): Eligible employees will accrue a minimum of 120 PTO hours per employment year in addition to seven paid holidays annually. The Company’s PTO program combines vacation and sick leave, which is more generous than Washington State’s Sick Leave Law. Employees in part-time roles working less than 40 hours per week will accrue PTO on a pro-rated basis.

Physical Requirements

The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks.

Willamette Dental is an equal opportunity employer.

We provide equal employment opportunities to all employees and applicants for employment without regard to an individual’s race (including physical characteristics historically associated with race), religion, color, age, sex (including pregnancy), national origin, veteran status, disability, marital status, genetic information, sexual orientation, gender identity, pregnancy-related condition, or any other classification protected by applicable federal, state or local laws.

This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company.

This position may be exposed to PHI in the course of his/her duties, and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).