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Office Manager [Part-time]

Mountain View, CA

Willow is a platform for products that help improve the lives and health of women. We are a mission-driven team of experienced inventors, mothers, and fathers dedicated to making a difference in women’s lives. The Willow™ Wearable Breast Pump, selected as one of TIME's 25 Best Inventions in 2017 and 2018 CES Innovation Award for Wearable Technologies, is the first solution in our platform.

We are looking for a highly organized and proactive Office Manager to oversee the smooth running of our office operations. The ideal candidate thrives in a fast-paced environment, demonstrates strong judgment, and can anticipate needs while juggling competing priorities.

Roles & Responsibilities | What you'll do:

  • Review, organize, and distribute incoming mail and deliveries to the appropriate internal contacts
  • Coordinate with building management and service vendors to ensure daily maintenance, cleanliness, and general office upkeep
  • Support office moves as needed including space planning and vendor coordination
  • Manage and replenish office and kitchen supplies including snacks, beverages, and basic equipment
  • Order lunches and catering for in-office meetings and events
  • Serve as the go-to point of contact for general employee office-related requests
  • Organize in office team events and support company wide cultural initiatives
  • Provide support for ad hoc HR and administrative tasks, and general on-site IT troubleshooting

Experience | What you'll bring:

  • 3+ years of experience in an Office Manager or administrative role
  • Experience with Google Workspace, Slack, Zoom, and with the ability to quickly adapt to new applications and tools
  • Strong organizational, project management and problem-solving skills with multi-tasking abilities
  • Excellent communication skills and the ability to work effectively across the organization at all levels
  • Highly proactive and solutions-oriented, with a keen sense of judgment and prioritization

Work Hours: 15-20 hours per week, 10am-3pm required onsite a minimum of 3 days per week.
Location: Mountain View, CA
Compensation: $45-$50/hour depending on experience

Willow is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of gender, race, religion, sexual orientation, gender identity, age, marital status, disability, or Veteran status. 

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