Administrative Assistant

Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position in our White Plains, New York office. 

This position offers a flexible, hybrid working arrangement.

The Position

Wilson Elser's seeks an Administrative Assistant to join our team to support several executives. This is a full-time position located in our White Plains office. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to executives. Given the dynamic nature of the executive landscape, we rely on executive administrative assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Key Responsibilities:

• 3+ years’ experience as an administrative assistant, or comparable position, supporting upper management
• Exceptional attention to detail, note taking, document management & organization
• Flexible self-starter who demonstrates initiative & follow through
• Superior communication both verbal and written skills
• Strong proof reading, editing and writing skills
• Ability to execute projects on an autonomous, proactive & timely basis
• Highly Proficient in Microsoft Office Excel, PowerPoint, Excel & Word

Qualifications

• Assist three senior level executives on various management projects, communications, expenses and scheduling
• Use good judgment when acting on behalf of the executives
• Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc.
• Prepare and send emails, memos, and Excel and PowerPoint documents as needed or directed
• Extensive proofreading & editing of documents
• Support onboarding of new employees reporting to the executive or their direct reports
• Book and plan travel by contacting vendors directly or utilizing the firm's Travel Dept.

Why Should You Apply? 

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.