Billing Coordinator

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. 

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Billing Coordinator position in our White Plains, NY Office.

This position offers a flexible, hybrid working arrangement.

Key Responsibilities:

• Supporting all billing operations of the firm
• Utilization of accounting and payables software programs to perform duties and responsibilities
• Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policie
• Accurately and timely completing assignments
• Communicating with claims examiners and clients regarding billing inquires
• Researching and responding to inquiries from attorneys and support staff
• Displaying a positive, high-energy attitude within our team environment
• Reviewing and editing pre-bills in response to attorney and support staff requests
• Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)
• Creating, printing and verifying the accuracy of invoices prepared for clients
• Reviewing and verifying the accuracy of supporting documentation as required
• Assisting with obtaining information required for e-billing and liaising with e-billing coordinators
• Reviewing and analyzing rejected invoices and assisting with their resolution
• Recording and tracking of retainer funds as directed by attorney
• Processing write-offs per Firm policy
• Assistance with the creation and distribution of daily, weekly, monthly reports
• Assisting with year-end closing and reporting as required
• Assisting with special projects on various issues as needed

Qualifications

• Aderant experience required
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong analytical, problem-solving and & productivity skills
• Excellent time management skills and the ability to work flexible hours to meet deadlines
• Ability to function well in a high-paced environment with shifting priorities
• Ability to maintain confidentiality, and to exercise discretion and good judgment
• Proficiency in Microsoft Office applications
• Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)
• Proficiency in basic accounting principles and the ability to perform mathematical functions
• Knowledge of iManage document management software a plus, but not mandatory
• Knowledge of e-billing middleware sites is a plus, but not mandatory
• Knowledge of AS400 system is a plus, but not mandatory
• College graduate with internship/work experience

Why Should You Apply? 

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.  It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. 

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.  You may review our Accessibility Policy here.

California Residents may review our CCPA notice for applicants and employees here.

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