Executive Admin Assistant

Winners Circle Group of Texas, a Mental Health Services company, is seeking an exceptional Executive Administrator to be the face of our Houston Office. The Executive Admin will direct the flow of each day while maintaining structure and compliance with client records. You will report daily to the Admin Director and Director of Operations for your site.

The job position is ideal for someone who is organized, creative, and has exceptional administrative skills who wants a stable and long-term position within the company. Our ideal candidate is someone who can take the initiative and work with minimal supervision. This candidate must be a team player with a great attitude and ability to prioritize workload, multiple tasks, and meet deadlines in a fast-paced environment. Integrity, professionalism, and excellent communication and skills are essential.

Requirements

● Proven experience as an Administrator, Administrative Assistant, or relevant role

● Familiarity with office equipment, including printers/ fax machines/ phones.

● Knowledge of office policies and procedures

● Experience with office management tools (MS Office software, in particular)

● Excellent organizational and time-management skills

● Strong written and oral communication skills

● Problem-solving attitude with an eye for detail

● High school diploma: additional qualifications as an Office Administrator or Secretary are a plus

Responsibilities

● Book meetings and schedule events

● Order office stationery and supplies

● Maintain internal databases.

● Take meeting minutes.

● Keep client records.

● Maintain the secure drive to ensure all is structured

● Distribute incoming and outgoing mail

● Prepare regular reports and presentations.

● Organize, store and print company documents as needed

● Answer and redirect phone calls

● Handle queries from managers and employees

● Update office policies and ensure compliance with them

● Maintaining spreadsheets for the company

● Etc…

Job Type: Full-time

Pay: $19.00 - $21.00 per hour