Job Application for Scheduling Paralegal at Witherite Law Group

Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation.

Our attorneys and staff are committed to helping injured clients get the care and service they deserve. We take care of the complex legal work so that our clients can focus on recovery and getting their lives back. We are determined to help our clients get the settlement they deserve, and we will be by our client’s side every step of the way.

This firm is a Top 100 Places to Work recipient and a National Top Workplace honoree. We are proud of these achievements and honored to be among this prestigious list of companies. Our culture is special. But you can’t just take our word for it...apply today and join the WLG family.

Position Summary:

Witherite Law Group and associated companies seeks professionals who want to join a high-performing team committed to working together to accomplish our mission and uphold our values of People First, Unmatched Expertise, and Integrity Always. The Scheduling Paralegal will manage a caseload of 75-100 personal injury cases, with a primary focus on scheduling hearings, trials, depositions, and mediations. This role involves coordinating client meetings, drafting correspondence, maintaining accurate case notes in FileVine, and managing attorney calendars to ensure seamless case progression. The ideal candidate will be highly organized, detail-oriented, and able to thrive in a fast-paced, high-volume legal environment.

Key Responsibilities:

Effectively manage a case load of 75 – 100 cases
Schedule hearings, trials, depositions, and mediations
Schedule client meetings including discovery meetings, deposition prep, and trial prep
Maintain case notes regarding scheduling in case management program (FileVine)
Accurately manage attorney’s calendar
Verify and confirm attorney’s appointments daily
Draft deposition notices, hearing notices, and scheduling orders
Prepare client letters, supplemental demand letters, and misc. correspondence

Qualifications:

High School Diploma or GED required
Proficient in personal injury law involving motor vehicle accidents
Excellent time management, multi-tasking, and critical thinking skills
Detail oriented with exceptional written and verbal communication skills
Previous experience working in a fast-paced high-volume environment
Minimum of 2 yrs. (5 preferred) working in high volume personal injury case litigation
Proficient in Microsoft Office, Outlook, Adobe, and Case Management (FileVine)
Working knowledge of common deadlines and protocols of personal injury litigation
Professional appearance and behavior
Ability to work overtime as required in order to timely accomplish work expectations

Physical Requirements:

Office environment with normal business hours necessary to satisfactorily perform job functions.
Stand/Sit – Must be able to remain in a stationary position up to 50% of the time.
Walk – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc.
Use of hands/fingers to handle or feel – constantly operates a computer and other office machinery such as a copy machine/printer.
Climbs stairs – May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
Carry weight/lift - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs.

Please note, actual salaries may vary within the range based on various factors unique to each candidate including, but not limited to, training, education, experience, qualifications, and other job-related reasons.

Chicago Pay Range

$85,000 - $85,000 USD

Benefits and Perks

Medical, dental, vision
Company paid Life and AD&D Insurance
Company Paid STD (with no waiting period) and LTD Insurance
Option to purchase additional Life and AD&D Insurance
Voluntary Critical Illness, Accident, and Hospital Indemnity Coverage
401(k) with company contributions
Paid Time Off
10 Company Holidays
Tuition Reimbursement

Please note that this job description is intended to outline the primary duties of the role and is not intended to be an exhaustive list. The job description is subject to change with or without prior notice, and that a reasonable accommodation may be requested to perform the essential functions of the job.

WLG and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

WLG and its affiliated companies participate in E-Verify. For additional information please review the E-Verify Participation Poster and Right to Work Poster from the Department of Homeland Security.

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