Accounts Receivable Coordinator

Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation.  

Our attorneys and staff are committed to helping injured clients get the care and service they deserve. We take care of the complex legal work so that our clients can focus on recovery and getting their lives back. We are determined to help our clients get the settlement they deserve, and we will be by our client’s side every step of the way.  

This firm is a Top 100 Places to Work recipient and a National Top Workplace honoree. We are proud of these achievements and honored to be among this prestigious list of companies. Our culture is special. But you can’t just take our word for it...apply today and join the WLG family.  

Position Summary: We are seeking a highly organized and detail-oriented Accounts Receivable Coordinator to join our team. As an Accounts Receivable Coordinator, you will play a crucial role in ensuring smooth and efficient settlement processes. This position requires excellent communication skills, a strong ability to multitask, and a keen eye for detail. 

Key Responsibilities: 

• Contact and communicate with adjusters and opposing counsel to request settlements funds and documentation for settled cases. 
• Conduct thorough reviews of settlement documents to identify any discrepancies or errors. 
• Monitor and follow up on outstanding checks and provide updates for cash projections.  
• Assist clients in understanding the settlement process, explaining legal terms, and answering any questions or concerns they may have. 
• Collaborate with internal teams within the firm including the attorneys and accounting team to ensure accurate and timely recording of settlement transactions. 
• Coordinate execution of settlements documents with clients and obtain client payment information for disbursement. 
• Maintain accurate records and documentation of all settlement activities in system database. 
• Stay up to date with relevant laws, regulations, and industry best practices related to settlement processes. 

Qualifications:

• Bachelor’s degree in business administration, Finance, Legal Studies, or related field preferred. 
• Prior experience as a legal closing specialist, subrogation analyst, settlements coordinator, lien processer, or related field preferred. 
• Strong understanding of lien and subrogation laws, regulations, and legal principles. 
• Excellent analytical skills with a keen attention to detail. 
• Effective communication skills, both written and verbal. 
• Ability to work independently and collaboratively in a fast-paced environment. 
• Proficiency in Microsoft Office Suite and relevant software applications. 
• Ability to maintain confidentiality and manage sensitive information with discretion. 
• Strong organizational and time management skills, with the ability to prioritize tasks effectively. 

Physical Requirements:  

• Office environment with normal business hours necessary to satisfactorily perform job functions.   
• Stationary Position – Must be able to remain in a stationary position up to 50% of the time.  
• Move or Traverse – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc.  May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
• Dexterity – constantly operates a computer and other office machinery such as a copy machine/printer.  
• Move, Transport, Position, Put, Install, Remove - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs. 
• Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer).

Benefits and Perks

• Medical, dental, vision
• Company paid Life and AD&D Insurance
• Company Paid STD (with no waiting period) and LTD Insurance
• Option to purchase additional Life and AD&D Insurance
• Voluntary Critical Illness, Accident, and Hospital Indemnity Coverage
• 401(k) with company contributions
• Paid Time Off
• 10 Company Holidays
• Tuition Reimbursement

Please note that this job description is intended to outline the primary duties of the role and is not intended to be an exhaustive list. The job description is subject to change with or without prior notice, and that a reasonable accommodation may be requested to perform the essential functions of the job. 

WLG and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

WLG and its affiliated companies participate in E-Verify. For additional information please review the E-Verify Participation Poster and Right to Work Poster from the Department of Homeland Security.