People Operations & Events Administrator

About WithMe, Inc.

WithMe, Inc. delivers convenient technology-powered amenities to clients and their guests. On the forefront of innovation, we're a remote first company that emphasizes a healthy work/life balance. We are profitable, operate in all 50 states, and have been ranked as one of the 5000 fastest-growing private companies in the United States for three consecutive years. Watch our employee video to learn more about working at WithMe and discover why we were named a top employer by the National Apartment Association!

Meet our brands:

PrintWithMe makes printing convenient for everyone, everywhere. We're an automated printing solution found nationwide in coffee shops, co-working spaces, and multifamily apartment building locations.

SipWithMe is specialty coffee made simple. Our mission is to provide an innovative and cost-effective automated coffee solution for multifamily, coworking, and other business verticals.

WithMe, Inc. is actively scaling with many of the National Multifamily Housing Council Top 50 managers and owners in the country, including Lincoln Property Company, Greystar, Fairfield, Avenue5, and many others.

Are you a highly organized, service-minded coordinator who loves bringing order to logistics and creating great team experiences? WithMe is hiring a People Operations & Events Administrator to support our People team through travel coordination, internal event planning, and administrative support! You’ll help ensure smooth execution of day-to-day operations and larger team initiatives, working cross-functionally to maintain consistency, accuracy, and a positive team experience.

As a People Operations & Events Administrator, you’ll report to the Supervisor, People Operations and play a critical role in coordinating travel logistics for team members, organizing internal company events, and supporting key People Operations initiatives across the organization.

What You’ll Do:

• Coordinate travel for company team members including flights, hotel accommodations, meals, meeting rooms, ground transportation, and offsite activities.
• Serve as the point of contact for travel-related questions, changes, and urgent situations.
• Maintain travel policy compliance and support budget tracking.
• Negotiate with vendors or providers when needed to optimize cost, convenience, or experience.
• Own and manage the company’s airline business travel program, including registration and profile setup for new hires to ensure adherence to policy.
• Plan and coordinate internal in-person and virtual events such as summits, leadership offsites, quarterly gatherings, and monthly social events.
• Collaborate with department leaders to align on event goals, attendee needs, and logistics (activities, meals, and location-based programming).
• Manage event execution including venue sourcing, travel arrangements, activity scheduling, agendas, swag or gift procurement, and communication.
• Coordinate involvement of additional internal or external stakeholders such as local team members or clients.
• Gather post-event feedback to improve future events.
• Contribute to People Operations initiatives as needs evolve across the organization.
• Assist with candidate and stakeholder communications as needed across multiple time zones.
• Help maintain accurate data and records in relevant systems or shared drives.
• Support meeting preparation by organizing agendas, capturing notes, and coordinating follow-ups.
• Maintain clear documentation and communication to ensure alignment across involved teams.

What You'll Bring:

• Two years of experience in travel coordination, event planning, administrative support, or operations strongly preferred.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication skills, both written and verbal.
• Comfort working in a fully remote, fast-paced, cross-functional environment.
• Proficiency in Google Workspace (Docs, Sheets, Calendar) a plus and ability to quickly learn new tools and systems.
• A calm, solution-oriented attitude when navigating changes or challenges.
• A team-first, people-centered mindset with an interest in improving team experience.

Ready to make an impact? Join our team today!

The Perks & Benefits for Full-Time Employees

By working at WithMe, Inc., you’ll be at the forefront of scaling a high growth, early stage company that's driving innovation.

• The majority of our roles offer a 100% remote work environment although some may require residence in a specific geographic location/region
• You’ll get some skin in the game with employee equity
• We stand behind our core values: Performance, Customer Obsession, Candor & Transparency and Respect
• There’s transparent communication from the top down
• You’ll have a collaborative, smart, and forward-thinking team to share ideas with
• You’ll have direct, meaningful impact as we scale
• There are fun and inspiring in-person team event opportunities 

And we’ve got you covered on all of the most important benefits: 

• Comprehensive health, dental and vision coverage
• Retirement plan with company match
• Life and disability plans
• FSA and HSA accounts
• Annual training and education allowance 
• Flexible vacation for full-time salaried exempt employees and competitive paid time off for hourly nonexempt employees 

Notice of Recording

WithMe, Inc. informs you that to maintain transparency and accuracy, all interviews may be audio and/or video recorded. This practice aims to improve our selection and evaluation procedures. Interviewees will be asked for consent to record. If declined, they can still participate, but it may limit comprehensive evaluation and/or add additional steps to the interview process. We appreciate your understanding and cooperation. Our commitment to transparency and excellence in our interview processes remains a priority.

Equal Opportunity Employer

WithMe, Inc. firmly believes in the importance of diversity and cares deeply about creating a more equitable world. We are an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sexual orientation, gender, gender identity, national origin, protected veteran status, disability status, or any other protected status under applicable laws.

California Consumer Privacy Act (CCPA) Notice:

As part of our recruitment process, WithMe, Inc. collects and processes personal data relating to job applicants. We are committed to handling your personal information in a transparent, secure, and lawful manner. This data may include information you provide during the application process (e.g., contact details, work history, and references) as well as any additional information necessary to evaluate your candidacy.

Under the California Consumer Privacy Act (CCPA), California residents have specific rights regarding their personal information. These rights include the right to know what personal data is being collected, to request deletion of your data, and to opt out of the sale of your data. WithMe, Inc. does not sell any personal data of applicants or employees.

For more information about your rights and how we handle personal information, please refer to our Privacy Policy.