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Temporary Administrative Assistant

Houston, Texas, United States

Withum is a place where talent thrives - where who you are matters. It’s a place of endless opportunities for growth. A place where entrepreneurial energy plus inclusive teamwork equals exponential results.

Explore different industries. Learn new skills. Connect with our diverse teams of professionals to gain insight into the career you envision. Your Career Starts with You.

Experience the Transformative Power of Withum Plus You - that’s the Power in the Plus!

Looking to work at a firm with an unbeatable culture? 

Withum is a forward-thinking, technology-driven advisory and accounting firm, helping clients to Be in a Position of StrengthSM in today’s modern business landscape. Withum empowers clients with innovative tools and solutions to address their accounting, tax and overall business management needs. Withum is a place where talent thrives. We recruit only the best and brightest people, with a genuine passion for the business. 

The Administrative Assistant is on site five days a week and is responsible for handing the day-to-day office needs for the Houston, TX office. This includes a variety of responsibilities which include interacting with employees, visitors, and vendors. The Administrative Assistant will work under the direction of the Office Manager to support the needs of the client service professionals. 

Essential Job Functions: 

  • Answering and screening phone calls appropriately 
  • Meeting and greeting clients 
  • Assisting with preparation of Certified Mail Receipts and dropping off mail at USPS.
  • Handling incoming mail for the office as well as arranging for pick-up of: UPS, FedEx, and other couriers as requested/needed; maintaining postage machine -- system updates, etc.
  • Maintaining communal spaces, conference area, kitchen, etc. 
  • Assisting with meal ordering for busy season 
  • Replenishing office/kitchen supplies when needed 
  • Assisting the Centralized Admin Team with typing correspondence, scanning, etc. 

 Qualifications: 

  • High School diploma or GED 
  • At least two (2) years of administrative experience in a professional services environment preferred 
  • Advanced Microsoft Office skills 
  • Strong communication skills, both verbal and written 
  • High attention to detail, time management skills 
  • Excellent organizational skills with an ability to think proactively and prioritize work 
  • Desire and ability to work in a team environment 

 Physical Requirements: 

  • Ability to perform on a frequent basis: (30 – 60%) 
  • Lift/carry up to 10 lbs 
  • Kneel, reach over shoulder or head, use step stool to place wall postings 

Withum will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because they are a protected veteran.

 

#LI-NN1 & #LI-MP1 

 

WithumSmith+Brown, PC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, (including pregnancy), genetic information, marital status, domestic partnership status, familial status, affectional or sexual orientation, gender identity, citizenship status, national origin, disability or handicap, veteran status, weight, height, or any other classification protected by federal, state, or local law.

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