Office Manager

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Withum is currently seeking an Office Manager to join our Braintree, MA office to support our growing team. The primary purpose of an office manager is to manage all administrative aspects of their designated office. This includes managing admin staff, processes, and communications so that professional staff can properly service clients of Withum. The qualified candidate will possess a growth mindset and be a strategic thinker with the ability roll out tactical plans.  This position requires candidate to work in the physical office five days a week, remote work is not an option for this position.

Withum’s brand is a reflection of our people, our culture and our strength. Withum has become synonymous with teamwork and client service excellence. The cornerstone of our success can truly be accredited to the dedicated professionals who work here every day, whose mission is to help our clients grow and thrive - to be in a position of strength. But our commitment goes beyond our clients as we continue to live the Withum Way, promoting personal and professional growth for all team members, clients, and surrounding communities.

How You’ll Spend Your Time:

• Supervising administrative staff – Receptionist, Administrative Assistants
• Monitoring deadlines and the workload and deliverable turnaround time of all members of the admin team
• Providing training and guidance to all the admin team and onboards new admin team members
• Approving and manages the schedules, vacations, and days off of the admin team to ensure adequate admin support coverage, especially during peak times
• Responsible for overall office and facilities management – interacts with building management with regards to safety and security of the building and suite, maintenance issues, repairs, service and delivery matters; point person for all maintenance requests -submitting, following up, ensuring they are complete
• Overseeing all office and kitchen supplies and cleanliness of overall office
• Managing office security systems
• Working closely with PIC, to coordinate office events and ensures that office operations run smoothly and efficiently
• Reviewing and updates office emergency action plan annually
• Monitoring shipping expenses for the office
• Scheduling office Partner meetings and/or any other office wide meetings when needed. Prepare agenda/minutes and possibly slides if requested
• Might be asked to serve as back up to administrative positions if needed
• Assisting partners and Managers in office with ad hoc requests
• Serving as Trusted Advisor for the PIC, acting as a sounding board and strategic partner
• Assisting PIC in determining and rolling out strategic vision of the office
• A/P management (PaperSave)- review invoices in papersave prior to PIC approval before it goes to finance for payment
• Reviewing of lower level (staff-supervisor) expense reports.   With proper training and direction office managers can ensure submitted expenses are in line with Firm policy. May lead to reviewing  managers-Principals expense reports who likely incur more significant expenses
• Identifying, create, and run weekly, monthly, and quarterly reports to evaluate office’s progress toward goals
• Assisting partners and coaches ensuring the performance review process is rolled out in a timely manner
• Serving as primary point of contact / liaison between the office and the following teams
  • HR – serve as proverbial “boots on the ground” for the HR team to ensure that office is in compliance with all applicable employment laws
  • Onboarding – work with Partners to create an efficient workspace for new hires and serve as a first-day Point of Contact to allow a smooth transition
  • Engagement – work with office partners to ensure that staff is engaged and identify employees who may benefit from working with Retention Strategist
  • Marketing – provide team with photos to showcase office culture and roll out local initiatives to assist in building brand awareness

The Kinds of People We Want to Talk to:

• Bachelor’s Degree
• 7-10 Years of Administrative Experience
• Excellent interpersonal, written, and oral communication skills and ability to communicate with the business on a non-technical level, and with the IT department on a more technical level
• Resourceful and innovative problem-solving abilities
• Proficient in Microsoft Office Suite
• Exceptional organizational skills and attention to detail are a must
• Project Management

Physical Requirements:

• Minimal travel to other offices may be requested
• Long periods of sitting in front of a computer screen and needs to be very mobile within office building
• Occasional lifting of boxes or other office supplies that do not exceed 20lbs
• Climbing or reaching

The compensation for this position will vary by location. If you reside in Massachusetts, please see below. In addition to the base compensation, Withum offers a competitive benefits package and bonus program (for eligible roles) based on individual and firm performance. Final offer amounts are based on multiple factors such as the specific role, hiring location, as well as the individual’s skills, experience and qualifications. For additional information on our benefits, visit our website at https://www.withum.com/careers/.

Massachusetts ranges are from $90,000 - $100,000 annually

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WithumSmith+Brown, PC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, (including pregnancy), genetic information, marital status, domestic partnership status, familial status, affectional or sexual orientation, gender identity, citizenship status, national origin, disability or handicap, veteran status, weight, height, or any other classification protected by federal, state, or local law.