Job Application for Administrative Operations Support Assistant at WithumSmith+Brown

New

Explore different industries. Learn new skills. Connect with our diverse teams of professionals to gain insight into the career you envision. Your Career Starts with You.

Experience the Transformative Power of Withum Plus You - that’s the Power in the Plus!

Withum is a place where talent thrives - where who you are matters. It’s a place of endless opportunities for growth. A place where entrepreneurial energy plus inclusive teamwork equals exponential results. Explore different industries. Learn new skills. Connect with our diverse teams of professionals to gain insight into the career you envision. Your Career Starts with You.

Experience the Transformative Power of Withum Plus You - that’s the Power in the Plus!

Withum is seeking an Administrative Operations Support Assistant for our Buffalo, NY office. This person will perform administrative work as needed in the areas around the Firm and will ensure timely, accurate, and quality projects, and related work as required.

Assist in ensuring the smooth and efficient operations of our downtown Buffalo office.
Work with Office Administrators to help support our staff and clients, including but not limited to typing correspondence, reports, etc., calendar maintenance, client communications, event coordination and planning, visitor travel arrangements, software assistance for client-facing team members, scanning, mailings, photocopying, coordinating deliveries, mailroom tasks, ordering office supplies, etc.
The ideal candidate has excellent communication and organizational skills, strong attention to detail, the ability and flexibility to work in a fast-paced environment and is eager to learn new software programs.
Collaborate with team members to support the overall efficiency and productivity of the office
Address client and other team members’ questions and issues promptly
Handle confidential and sensitive information with discretion and professionalism
Able to work overtime as needed

This is a mainly in-office position, with some flexibility to work from home, once training has been completed.

What We Are Looking For

High school diploma or equivalent; additional education or certification in office administration is a plus
Professional and appropriate written and verbal communication skills, especially in follow-up
Five + years’ experience as an office assistant or in a similar role
Willingness to work as part of team to balance and share workloads and assignments
Proficient computer skills, including MS Office (Word, Excel, PowerPoint, Outlook) and aptitude to learn additional programs
Minimum 4 days a week in office with some flexibility
Willingness to work in a downtown Buffalo office

The compensation for this position ranges from $50,000-$55,000. In addition to the base compensation, Withum offers a competitive benefits package and bonus program (for eligible roles) based on individual and firm performance. Final offer amounts are based on multiple factors such as the specific role, hiring location, as well as the individual’s skills, experience and qualifications. For additional information on our benefits, visit our website at https://www.withum.com/careers/.

#LI-JK1

#LI-Hybrid

WithumSmith+Brown, PC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, (including pregnancy), genetic information, marital status, domestic partnership status, familial status, affectional or sexual orientation, gender identity, citizenship status, national origin, disability or handicap, veteran status, weight, height, or any other classification protected by federal, state, or local law.

Create a Job Alert

Interested in building your career at WithumSmith+Brown? Get future opportunities sent straight to your email.

First Name

Last Name

Country

Phone

Location (City)

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

School

Select...

Degree

Select...

Discipline

Select...

Start date year

End date year

Please provide us with your preferred name, if different than your legal name.

Please provide your home address:

Are you over 18 years of age?

Select...

Are you legally authorized to work in the United States?

Select...

Do you currently require sponsorship for employment visa status?

Select...

Will you in the future require sponsorship for employment visa status?

Select...

If your school was not listed above, please provide the full name of the school here.

Have you applied for employment with our firm before? If so, when?

Have you ever worked for our firm before? If yes, please give approximate dates:

Please select your preferred office.

Select...

What is your desired annual salary?

How did you hear about us? Please identify the specific source (i.e. name of job fair, job board, recruiting agency, employee name, social media site, etc.)

When are you available to start?

I certify that the information provided in this application is true and complete to the best of my knowledge. I understand that any false statement or omission may disqualify me from employment or result in my dismissal if discovered after employment, regardless of the amount of time that has passed. I authorize Withum to contact and obtain information from all references, employers, educational institutions and to otherwise verify the accuracy of the information contained in this application. I authorize references, employers, educational institutions and other persons named in this application to provide any information or transcripts requested. I hereby release from liability Withum and its representatives for seeking, gathering, and using such information and all other persons, corporations, or organizations for furnishing such information as part of the application process.

Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in WithumSmith+Brown’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Gender

Select...

Are you Hispanic/Latino?

Select...

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran Status

Select...

Voluntary Self-Identification of Disability

Form CC-305

Page 1 of 1

OMB Control Number 1250-0005

Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Disability Status

Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Administrative Operations Support Assistant

Apply for this job

Voluntary Self-Identification

Voluntary Self-Identification of Disability