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Document Control Specialist

Coral Gables, FL

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Position Overview

Bermello Ajamil, a Woolpert Company (BA) is hiring a Document Control Specialist to join our dynamic Project Management Team at our Coral Gables, Florida office. This position reports to the Project Manager and is responsible for systematic management of all project-related documentation. Qualified candidates will be detail-oriented and highly organized. Priority will be given to candidates who have experience with electronic document management systems (EDMS) and document control protocols.

We are unable to provide visa sponsorship for this position.  Applicants must already possess work authorization in the country the job is located.

What You Will Do: 

The Document Control Specialist will be responsible for the systematic management of all project-related documentation. Responsibilities include:

  • Receiving, logging, distributing, and archiving project documents including drawings, specifications, reports, and correspondence.
  • Maintaining version control to ensure team members access the most current documents.
  • Managing electronic document management systems (EDMS) such as Newforma and Viewpoint.
  • Ensuring adherence to project and industry naming conventions and protocols.
  • Preparing formal document submissions to clients and contractors.
  • Conducting quality checks to ensure document completeness and compliance.
  • Supporting the preservation of paper documents and managing document capture/image systems.
  • Collaborating with project teams to ensure timely and accurate documentation.
  • Tracking document workflows and maintaining audit trails.
  • Providing training and support on document control procedures and systems.

What You Will Bring:

  • Associate or bachelor’s degree in business, accounting, or computer science
  • At least 5 years of experience in document or records management
  • Background in managing technical documents such as blueprints and scientific drawings
  • Experience with document preservation and imaging systems
  • Ability to ensure compliance with document standards and protocols
  • Strong communication and collaboration skills

Benefits You Will Love

Certified as a Great Place to Work, Woolpert is one of the fastest-growing architecture, engineering, and geospatial companies in the world. With over 75 offices and countless projects around the globe, you’ll work on meaningful assignments that improve quality of life around the world. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

  • Freedom to Work program: Set your own schedule and location (as appropriate).
  • Principal program: Earn the opportunity to become an owner of the firm.
  • Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
  • Career development: Explore a wide range of learning and growth opportunities within and across industries.
  • Health, life, vision, and dental insurance: Cover all your medical bases.
  • Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

 

 

 

Base pay offered may vary depending on job-related knowledge, skills, and experience.

Pay Range

$78,400 - $108,900 USD

Find out more about what Woolpert has to offer here:  http://woolpert.com/about-us/

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.  You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting askhr@woolpert.com 

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.

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