Document Controller

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

About us 

Founded in 2009, Greenbox Architecture is a leading Australian design practice specialising in mission-critical architecture across data centres, health, and life sciences, alongside commercial and workplace interiors. Now part of Woolpert, the team combines local design expertise with global capability.  

To find out more about our projects and team please visit our website: https://www.greenboxarchitecture.com/  

We’re proud to be certified as a Great Place to Work® for the 10th time! We invest in advanced tools and professional development to empower our teams. 

What do we offer?   

• A fun and friendly team environment  
• Hybrid work arrangements supporting flexibility  
• Time shifting during working hours  
• Additional purchased leave   
• Competitive salary  
• Mentoring from senior team members  
• An opportunity to learn and grow your career in a highly desired building sector  
• Opportunity to work with a highly talented, collaborative team  

The opportunity with us as a Document Controller 

We are seeking three Document Controllers to support our architectural team in managing project documentation throughout all phases of design and delivery. You will help ensure drawings, specifications, reports, correspondence and other project records are accurate, current, compliant and readily accessible. This opportunity would suit someone with experience in an architecture, engineering or construction environment who understands industry-standard document management practices, naming conventions and version control. 

 You will be: 

• Maintaining master document registers across architectural projects.  
• Ensuring accurate control of drawings, specifications, reports, correspondence, RFIs and other project records.  
• Implementing document control procedures, including naming conventions, revision control and filing standards.  
• Uploading, distributing and tracking documentation through digital document management platforms.  
• Reviewing documents for completeness, accuracy and compliance with internal standards.  
• Preparing document transmittals and coordinating timely distribution to project teams, consultants and clients.  
• Supporting tender documentation, planning submissions, building approvals and client milestones.  
• Maintaining audit-ready records, managing project archives and reporting on document status and outstanding reviews. 

We’re looking for someone who has: 

• Proven experience as a Document Controller within an architecture, engineering, or construction environment.  
• Strong understanding of architectural drawing sets and design documentation workflows.  
• Proficiency in document management systems. 
• High level of accuracy and attention to detail.  
• Competency with Microsoft Office Suite (Excel, Word, Outlook) and PDF mark-up tools. 
• Understanding of BIM processes and digital design documentation is preferred. 
• Experience working with ISO 9001 or internal QA systems is desired.  

As part of Woolpert you will also have access to the following benefits:  

• Woolpert’s Principal Program gives employees the opportunity to become company stakeholders and share in the company’s growth and success.  
• Employees receive automatic Salary Continuance Insurance provided by Woolpert.  
• Novated leasing and salary sacrifice options are available to help employees make the most of their income.  
• Discounted corporate health insurance through Bupa.  

We value diversity and inclusion at Woolpert and are committed to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from First Nations peoples. 

This is a full-time, hybrid role and requires full working rights in Australia. Only shortlisted candidates will be contacted. 

If you believe you might be a good fit, click on the APPLY NOW button to submit your application. 

#Greenbox 

#LI-KS2 

#LI-Hybrid 

Find out more about what Woolpert has to offer here:  http://woolpert.com/about-us/

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.  You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.