Documentation Control Specialist

ABOUT xAI

xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

ABOUT THE ROLE:

As a Documentation Control Specialist at xAI, you will be responsible for managing and maintaining the integrity of all technical documentation across our data center construction, engineering, and operations projects. You will implement and oversee document control processes that ensure accuracy, traceability, version control, and compliance with internal standards and industry regulations. Working closely with engineering, construction, project management, and quality teams, you will play a key role in enabling fast, organized, and error-free execution of xAI’s ambitious infrastructure buildout.

RESPONSIBILITIES:

• Establish, maintain, and improve document control systems and procedures for engineering drawings, specifications, change orders, and project documentation
• Manage document lifecycle including review, approval, distribution, and archiving
• Ensure proper version control and maintain audit-ready records
• Support the transition and integration of documents into digital systems (e.g., BIM 360, Procore, SharePoint, or custom tools)
• Collaborate with CAD Designers, Engineers, and Project Managers to streamline documentation workflows
• Conduct regular audits to verify compliance with document control standards
• Train team members on documentation processes and best practices
• Generate reports and metrics on document status and workflow efficiency

BASIC QUALIFICATIONS:

• 3+ years of experience in Document Control, preferably in construction, data centers, manufacturing, or engineering environments
• Strong knowledge of document management systems and best practices
• Excellent organizational skills with high attention to detail
• Proficiency with Microsoft Office, SharePoint, and common document control platforms

PREFERRED SKILLS AND EXPERIENCE:

• Experience with Procore, BIM 360, Autodesk Construction Cloud, or similar tools
• Background in data center, industrial, or mission-critical facility projects
• Familiarity with engineering documentation standards (e.g., ISO 9001, document numbering systems)
• Experience supporting fast-paced, high-growth technology or construction environments
• Associate or Bachelor’s degree in Business Administration, Engineering Technology, or related field

ADDITIONAL REQUIREMENTS:

• Ability to work onsite in Memphis, TN / Southaven, MS area
• Strong communication and interpersonal skills
• Comfortable working in a dynamic, rapidly scaling organization with evolving processes

xAI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.