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Executive Assistant

Seattle, Washington, United States

About Xaira Therapeutics

Xaira is an innovative biotech startup focused on leveraging AI to transform drug discovery and development. The company is leading the development of generative AI models to design protein and antibody therapeutics, enabling the creation of medicines against historically hard-to-drug molecular targets. It is also developing foundation models for biology and disease to enable better target elucidation and patient stratification. Collectively, these technologies aim to continually enable the identification of novel therapies and to improve success in drug development. Xaira is headquartered in the San Francisco Bay Area, Seattle, and London.

The Role
We’re looking for an experienced Executive Assistant to support our CTO and the broader technology leadership team. This full-time, onsite role is ideal for someone who enjoys bringing structure to a fast-moving environment, anticipates needs before they arise, and takes pride in helping others work efficiently. You’ll be an integral part of a team building at the intersection of technology and biology, keeping operations running smoothly, culture strong, and communication flowing seamlessly.

Beyond traditional executive support, this role will also play a key part in driving Seattle site team-building efforts, internal culture initiatives, and community engagement activities. You’ll work closely with the company’s existing EA team to ensure alignment, consistency, and a seamless employee experience across locations.

What You’ll Do

  • Support the CTO with daily priorities, scheduling, and preparation for internal and external meetings.
  • Work closely with the other EAs to ensure smooth cross-functional coordination, shared processes, and unified leadership support.
  • Lead Seattle site culture and community-building initiatives, including team events, employee engagement activities, and office gatherings.
  • Support external-facing initiatives such as nonprofit partnerships, industry networking events, and community branding opportunities.
  • Coordinate with the technology leadership team to track follow-ups, schedule discussions, and keep projects aligned.
  • Be a reliable onsite presence: greeting guests, assisting with logistics, and helping the office feel welcoming and organized.
  • Handle practical day-to-day needs like ordering supplies, keeping meeting spaces ready, and coordinating with vendors and building management.
  • Assist with internal gatherings, offsites, and visiting collaborators, from logistics to setup and wrap-up.
  • Take on ad hoc projects that support the technology organization’s work and rhythm, including light operational and communication tasks.
  • Partner with our candidate experience coordinator to schedule all Seattle-based interviews, organize onsite panels and hiring manager conversations, and host candidates while they are in the office.

What You Bring

  • Passion about the role of science and its value to society
    Strong organizational and communication skills, with an ability to manage multiple priorities while keeping calm under pressure.
  • Experience supporting senior leaders in a fast-paced environment, ideally within a technology, biotech, or TechBio company.
  • Professionalism and discretion when handling confidential information.
  • Comfort working across different teams, locations, and time zones, often juggling shifting schedules and needs.
  • Familiarity with tools like Google Workspace and Slack, and ease learning new systems quickly.
  • Bachelor’s degree or equivalent professional experience preferred.

Why This Role

This is a chance to be part of a purpose-driven company combining engineering and biology to push the boundaries of what’s possible. You’ll work alongside people who value curiosity, collaboration, and clear communication - and you’ll play a central role in strengthening the culture, supporting leadership, and representing the organization internally and within the broader Seattle community.

Compensation

We offer a competitive compensation and benefits package, seeking to provide an open, flexible, and friendly work environment to empower employees and provide them with a platform to develop their long-term careers. A Summary of Benefits is available for all applicants. We offer a competitive package that includes base salary, bonus, and equity. The base pay range for this position is expected to be $145,000- $165,000 annually; however, the base pay offered may vary depending on the market, job-related knowledge, skills and capabilities, and experience.

Xaira Therapeutics an equal-opportunity employer. We believe that our strength is in our differences. Our goal to build a diverse and inclusive team began on day one, and it will never end.

TO ALL RECRUITMENT AGENCIES: Xaira Therapeutics does not accept agency resumes. Please do not forward resumes to our jobs alias or employees. Xaira Therapeutics is not responsible for any fees related to unsolicited resumes.

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